Project Analyst

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Pakistan works with the Government and communities to develop and implement local solutions to development challenges. In an evolving development context, UNDP supports the efforts of Government of Pakistan to build a more equitable, prosperous, peaceful, and resilient society, and to achieve its SDGs and COP25 targets.

Resilience, Environment and Climate Change Unit (RECCU) is supporting projects across the country to respond to the growing threat of climate change, to mainstream environmental concerns into national development planning processes, and to expand access to environmental and energy services for the poor. In particular, UNDP has sought to ensure that the poor have stronger capacities to manage, adapt, and monitor climate change. Climate Change is a huge development challenge as well as a huge environmental challenge. It is a growing problem and is now hitting the poorest and the most vulnerable first and hardest.

The 2022 floods in Pakistan have affected 33 million people, resulted in the loss of more than 1,700 lives, displaced around 9 million men, women, and children, and inundated almost one-third of productive agricultural land in Pakistan. These downstream challenges are compounded with institutional issues whereby the Government of Pakistan requires support for developing overarching frameworks to structure its flood response activities and technical expertise to set up and develop bankable projects, establish standardised mechanisms for monitoring and evaluation, and enhance strategic communications for public outreach.

UNDP has responded to the challenge by developing and launching a flagship Flood Recovery Programme (FRP) to support the Government of Pakistan's flood recovery and rehabilitation efforts. The Programme has four key objectives dealing with the following thematic areas:

1. Restoration of housing and access to/revival of essential community services.
2. Restoration of livelihoods and income-generating capacities.
3. Restoration of governance and service delivery.
4. Accelerated environmental clean-up with strengthened capacities for Disaster Risk Management.

Against this background, FRP is looking for a Project Analyst who will support the FRP team in managing the day-to-day programme implementation. The Project Analyst will assist in the design and implementation of project activities, while ensuring high quality, accuracy, and consistency of work. The Project Analyst will demonstrate a client-oriented approach, tact, and ability to work with people of different cultural backgrounds. S/he will work in close collaboration with other project colleagues of the FRP team, as well as with other UNDP Pakistan CO units, government officials, technical advisors and experts, donors and civil society to successfully implement the activities.

Duties and Responsibilities

The Project Analyst will be directly responsible for successfully completing the below set of tasks within allotted, agreed-upon time frames:

1. Coordinate effective project planning and implementation

• Works with the FRP team in the identification, preparation, implementation, review and adjustments in the overall programme implementation strategies.
• Develops assigned sections of Annual Work and Financial Plans, Monitoring and Evaluation Plans, and Communications Plans.
• Participates in the analysis and summarizing of proposals on the assigned thematic areas.
• Ensures oversight of project activities in the field and produces monthly implementation progress reports with specific attention to the assigned priority areas.
• Supports preparation of various reports.
• Carries out implementation of assigned tasks and activities and submits specific deliverables assigned by the Programme Manager on a quarterly basis.

2. Provide effective support and contribute to the efficient management and monitoring of the project

• Contributes in preparation of programme document drafts, work plans, budgets, low-value agreements, proposals on implementing arrangements.
• Contributes in preparation of required budget revisions.
• Supports tracking of financial resources; follow-up on performance indicators / success criteria, targets and milestones, preparation of reports in close cooperation with FRP M&E team.
• Prepares quarterly progress reports with analysis of financial implications and impact on programme delivery targets.
• Monitor implementation and progress in achieving goals and targets in accordance with the established quality criteria and UNDP rules, regulations, and standards.
• Identify, analyze, and take adequate measures to manage emerging issues, problems, and risks.
• Conduct field visits to project location sites.

3. Provision of administrative guidance to the project and establish strategic partnerships

• Provide guidance in the elaboration of proper control of the supporting documents for payments, initial review of financial reports.
• Maintenance of the internal expenditures control system, which ensures that vouchers processed are matched and completed.
• Management of logistical / travel support for events, workshops, trainings, etc.
• Develop and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national stakeholders, and beneficiaries to support key objectives and ensure inclusive implementation and participation of key stakeholders in assigned programme/project.

4. Facilitate knowledge building and knowledge sharing in the project focusing on achievement of the following results:

• Organization and facilitation of trainings for the programme / project personnel and project counterparts.
• Synthesis of Lessons Learnt and Best Practices from the Project's implementation.
• Sound contributions to knowledge networks and communities of practice.

The incumbent of the position will uphold the non-discriminatory behavior and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP";
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the overall supervision of the FRP Programme Manager, the Project Analyst will report to the Programme Specialist. He/She will be based in Islamabad, Pakistan.

Competencies

Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-functional & Technical competencies

Business Direction & Strategy - Systems Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development - Knowledge Facilitation:

• Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas.
• Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.

Business Management - Project Management:

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.

Business Management - Partnerships Management:

• Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Business Management – Communication:

• Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Business Management - Monitoring & Evaluation:

• Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively;
• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
• Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.
• Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools.
• Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.

Ethics - UN policy knowledge - ethics:

• Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.

Required Skills and Experience
Min. Education requirements:

Advanced university degree (Master's degree or equivalent) in Social Sciences, including International Development, Community Development, Project Management, Peace and Conflict Studies or a related field is required.

OR,

A first-level university degree (Bachelor's degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Min. years of relevant work experience:

• Minimum 2 years (with Master ́s degree) or 4 years (Bachelor ́s degree) of professional work experience in development sector, project management and communications/advocacy/reporting is required.

Required skills:

• Proven experience of effective partnership development with national counterparts, development partners and civil society is required.
• Proven experience with project management and project implementation is required.
• Proficiency in standard software applications.
• PowerPoint, Outlook etc. is required.

Desired skills in addition to the competencies covered in the Competencies section:

• Relevant work experience in sustainable area development policy and programming, community peacebuilding and development at the level of communities is an advantage.
• Previous experience in International Organizations, OR UN Agencies, OR UNDP is an advantage, particularly with knowledge of business processes.

Required Language(s):

• Fluency in English and Urdu is required.
• Fluency in Pashto will be an advantage.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Applicant information about UNDP rosters.
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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