Buyer (Inventory - Warehouse), Purchasing

Buyer (Inventory - Warehouse), PurchasingBuyer (Inventory - Warehouse), Purchasing

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Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

Reporting to the Assistant Manager, you will be responsible for the purchase of construction renovation projects, laundry, Power Plant, UMP, MEP, stock items and other non-medical equipment. You will also be responsible for inventory management of MRO & other spares. Other assignments will include contract management tendering process related to construction & other projects. Other responsibilities will include:

• Process New Stock Item Request for the assigned category items received from the departments based on policy and/or preapproved criteria
• Monitor re-order levels of the assigned categories through reports like days on hand, cly1rnmic or fixed MRP and contract re-ordering report and raise stock purchase requisition or contract stock requisition when an item reaches its re-order level.
• Prepare forecast and make timely amendment through periodical reviews and communicate the same to respective buyers for timely deliveries.
• Closely monitor loan inventory system and ensure loan transactions are properly recorded & settled timely.
• Conduct periodic review of the par levels of consignment inventory items and send consumption report to concerned buyers/ suppliers, as per agreed timelines
• Rationalize and optimize inventory levels to achieve inventory related goals
• Send regular alerts about the stock status to end-user for their review (when required)
• Strive for improvement of user satisfaction level and compliance of CARR
• Review stock out/ critical items and follow-up with concerned buyers for their timely arrangement. Find out reasons for stock-out and take corrective action wherever possible.
• Meet end-users to ensure customer satisfaction, and resolve their issues and queries
• Circulate expiry repo11s to end-users and buyers for assigned categories, and keep follow ups to ensure timely utilization/ replacement of the items.
• Closely monitor dead/ slow moving items and follow up with end-users and buyers for their utili1-:itio11 / disposal.
• Provide reports and periodically analyses as required by the depai1ment and update item parameters in system.
• Review system / processes for improvement.

Requirements:

• Graduate - Preferably attended courses on inventory management
• 01 year of working experience preferably in the inventory management.
• Comprehensive knowledge of building materials
• Adequate knowledge of computer softwares pa1ticularly command over MS Office especially Excel
• Excellent interpersonal and analytical skills
• Able to analyse things critically

Comprehensive employment reference checks will be conducted.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionPurchasing
• IndustriesHigher Education and Hospitals and Health Care

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