Accounts & Procurement Executive

4 weeks ago

Lahore, Punjab, Pakistan Hextar Group of Companies Full time

Hextar Group, 32 Km Ferozepur Road, is looking for a competent resource to become a part of our Accounts Department in our Head Office at Sue Asal, Lahore. Hextar Chemicals, since its commencement, has been setting as one of the emerging & leading agrochemicals companies in Pakistan. Hextar's work culture is built on integrity, respect, and diversity & our employees are like family to us. We are always on the lookout for motivated people looking to grow in a challenging and highly rewarding work environment in our growing team in the Pesticides industry. Please consider this your invitation to apply

To be successful as an Accounts & Procurement Executive, you should have an analytical mind. In this role, you'll also be responsible for maintaining purchasing data and detailing accurate and reliable reporting.

Responsibilities:
  1. Manage purchase requisition and purchase order creation and workflow.
  2. Matching purchase orders, processing invoices, and performing payment runs.
  3. Chase up old purchase orders and goods receipting.
  4. Update and maintain vendor database.
  5. Respond to vendor queries.
  6. Assist Head Accounts & Finance to ensure that vendors' outstanding balances are reconciled with the company's party ledgers on a monthly basis.
  7. Identify and make recommendations for improvement in current procure-to-pay processes to increase efficiency.
  8. Ensure completion of unrecorded purchases in software.
  9. Negotiate with vendors.
  10. Responsible for checking Purchase Order (PO), Inward Gate Pass (IGP), Good Receipt Note (GRN) to verify cheque requisitions against purchases and ensure payments.
  11. Ensure advances against procurement are duly recorded and adjusted against purchase invoices.
  12. Ensure accurate and on-time completion of posting in ERP with respect to payables.
  13. Assist accounts team during external audits and provide required reports and data.
  14. Assist Head Accounts & Finance in preparing accounts payable reports for management accounts on a monthly basis or as and when required.
  15. Responsible for day-to-day petty expenses.
  16. Record cash transactions in ERP and reconcile it with manual books on a daily basis.
  17. Responsible for managing all procurement.
  18. Data entry of filling & formulation data in ERP on a regular basis.
  19. Perform any other task assigned by HOD.
Job Specification

Role Requirements:

  1. 2-3 years' experience in procurement or purchasing.
  2. High level of accuracy and attention to detail.
  3. Experience using an ERP purchasing system.
  4. Ability to build good relationships with vendors and suppliers.
  5. Strong communication and negotiation skills.
  6. Analytical and problem-solving skills.
  7. Ability to work as part of a broader team.
  8. Display a positive "can do" attitude.

We value inclusion and diversity of thought, promote flexible working practices so our people can integrate their work and personal lives, and we believe in bringing your authentic self and a sense of belonging in our culture. We offer the opportunity for a broad career experience and value people who are inquisitive, rigorous, and driven to make a difference.

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