Assistant Manager Accounts

Job Ref #: Job/5515/04/21/2025

Age Limit: 25 - 40

Experience:

Posted Date: Monday, April 21, 2025

Salary: Market Competitive

Job Description:

Qualification & Experience :

- MBA Finance/ M. Com from a recognized institute with having minimum 3 years of experience in Financial Management.

- Qualified CIMA/ CMA

- CA inter

- ACCA

- Experience with universities and other institutes of higher education.

- Completed Article ship in reputed CA Firm.

- 5 years' Experience in Leading Firm.

Key Responsibilities:

1. Overall supervisor of Accounts and Procurement Section and member of procurement committee for smooth purchasing activities.

2. Review of Entries in Odoo software

3. Verification of vouchers, supporting documents etc. to be processed for payment

4. Implementation of Accounting Policies and procedures of NUST also following International Accounting standards

5. Monitoring & Verification of monthly expenditure report of Recurring Budget and sharing the same with Fin Dte.

6. Obtaining quotations through EPADS (Petty purchase, RFQ)

7. Review contracts with vendors and ensure proper documentation of contracts and other documents.

8. Ensuring proper deduction of with-holding taxes and deposit of WHT on a timely basis.

9. Preparation of budget estimates and monitoring budgets/ update departments regarding their respective budgets on a timely basis.

10. Resolving fee-related issues and installments of students by coordinating with fee dte.

11. Review vouchers issued to students (Hostel Accommodation, Messing and Laundry) and faculty members (Accommodation and utilities) and other vendors (rent of premises acquired).

12. Review monthly bank reconciliation

13. Verification of draft salary of Faculty/Officer/NG Staff, sending data to Payroll section and resolving salary related issues of employees by coordinating with payroll section

14. Maintaining of funds record of Student/other Research Funds

15. Time to time basis reporting (internal audit, external audit, grants audit, stock taking etc)

16. Liaison with HQ NUST for reporting and other financial matters.

17. Monitoring the incoming/outgoing of funds from different donors and sending reports by meeting deadlines

18. Liaison with the Supervisor for resolving day-to-day financial matters.

19. Any other duty assigned by supervision

20. Correspondence with banks, faculty, Directorates.

21. Liaison with suppliers for solving matters relating to payments and procurement.

22. Income Tax/Sales tax report and E-filing.

23. Processing of E-minutes and follow-ups

24. Disbursement of students Scholarships / Stipend Refund of Dues through Fin Dte

25. Student Clearance at the time of degree completion/withdrawal

26. Ensuring medical re-imbursements are provided to employees in accordance of their medical ceiling.

27. Preparing TA/DA Cases in accordance with Government policies.

Knowledge/Skills/Abilities:

- Proficient knowledge of modern financial management and accounting practices, relevant legislation and financial policies and procedures (e.g: IFRS etc).

- Understanding of applicable Tax laws (regional and or national level).

- Proficiency in PPRA rules and E-PADS.

- On-hand experience of ERP system especially financial modules.

- Good communication, written, interpersonal and analytical skills.

- General IT skills: Use of ERP systems (emphasis on financial modules), use of Microsoft office, email and Internet-based research.

- Ability to manage a team of 2-3.

- Understanding of Revenue/Receivable, Procurement/Payable, Payroll, Financial Reporting cycles.

- Commitment to the Code of Ethics.

Training/Certification:

- Microsoft Office specially excel skills

Terms & Conditions:

- Candidates are required to attach scanned copies of their documents (Academics / Professional).

- Last education certificate/degree must be attested/verified by HEC.

Candidates may be considered ineligible for the post due to any of the following reasons:

- 3rd Div in academic career / weak academic profile.

- NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.

- In process of pursuing a required degree.

- Medically unfit.

- Only selected candidates will be contacted and issued offer letter.

- Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations. Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.

- NUST reserves the right to cancel, modify / terminate the recruitment programme due to any reason, without notice, at any time.

National University of Sciences and Technology
H-12, Islamabad, Pakistan