Officer, Accounts

JOB SUMMARY: Responsible for managing the financial accounts and records of the organization. Keep records of incoming and outgoing payments. Works closely with the senior finance staff to ensure accurate and timely recording of financial transactions, compliance with financial regulations, and preparation of financial reports.

The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position. The level of work performed may vary depending on the complexity of the country portfolio and other influencing factors such as the size of the country program, donor variety, number of field sites, stakeholders, resources, and country context.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

• Maintain accurate and up-to-date financial records and documentation
• Handle account inquiries from internal and external sources; provide inputs on internal and external reviews and audits, as applicable
• Process accounts payable and receivable
• Review incoming and outgoing invoices and work with the finance team to ensure timely and accurate payments
• Track donor installments and collaborate with senior Finance team members on collecting or following up on overdue donor installments
• Prepare financial reports for regulatory review
• Prepare financial statements and supporting schedules according to monthly and year-end close schedules
• Prepare monthly account reconciliations
• Assist with monthly financial statement analysis and variance reporting
• Assist with financial and tax audits
• Assist with preparing tax returns and corporate reporting requirements
• Document and monitor internal controls
• Handle staff queries regarding travel and subsistence claims
• Enter vouchers in accounting software in real time, including recording receivables and payables, salary advances, and adjustments
• Reconcile vouchers for completeness with supporting documents
• Prepare and process local payroll payments and related taxes and benefits
• Build the capacity of newly hired team members and provide on-the-job training

Perform other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work and not necessarily all-inclusive.

• Typically, a 4-year University degree in Accounting or Business Administration; an equivalent combination of education and experience may be substituted as appropriate
• Typically, minimum 2 years' experience, preferably in the humanitarian sector
• Knowledge of accounting principles and financial regulations; experience with Generally Accepted Accounting Principles (GAAP) desired
• Proficiency with MS Word and Excel; experience with computerized accounting systems, preferably ERP systems (Costpoint)
• Strong analytical and problem-solving skills
• Experience working within a large departmental team
• Ability to work independently with minimal technical support
• Ability to function effectively in a loosely structured work environment and manage multiple priorities
• Ability to work in remote or challenging conditions
• Some experience with donor procedures (USAID, OFDA, ECHO, DFID, BPRM, UN Agencies) is a plus
• Good communication skills and ability to coordinate work under tight deadlines
• Excellent interpersonal skills and ability to work across organizational boundaries in a multicultural environment
• Fluency in English (written and oral); additional language abilities may be required depending on posting

• Entry level

• Full-time

• Accounting, Auditing and Finance

• Non-profit Organizations