Inventory Specialist

Keep the Workflow Moving - Join Our Team as an Inventory Specialist

Job Title:

Inventory Specialist

Company Name:

Art Newsome, Inc.

Salary:

$17 - $20+ an hour

Full Job Description

We are seeking a highly organized and detail-oriented Inventory Specialist to manage all aspects of inventory operations, both in-office and in the field. This role involves overseeing stockroom supplies, processing warranties, handling shipments, and ensuring accurate reporting and purchasing for all departments. The ideal candidate thrives in a fast-paced environment and is comfortable juggling multiple priorities across logistics, vendor coordination, and administrative support.

Who we are:

Founded in 1973, Art Newsome, Inc. (ANI) is a trusted provider of residential and commercial HVAC services in Newport News, VA. With over 40 years of experience, ANI is committed to ensuring the comfort and health of indoor environments through expert heating, cooling, and indoor air quality services. The company prides itself on its dedication to delivering high-quality, reliable HVAC solutions. ANI's long-standing involvement in the community and adherence to core values have established it as a leading 'Design and Build' HVAC company in the region, including Williamsburg and surrounding areas.

Responsibilities include but are not limited to:

• OFFICE/DESK:
  • Issue supplies from the stockroom and record everything on the check-out sheet.
  • Place daily consignment orders (deadline: Thursday noon for Friday receipt).
  • Order non-consignment stockroom items as needed.
  • Order truck stock and PTU supplies as requested.
  • Get quotes on materials and supplies as requested.
  • Track & order stockroom supplies, thermostats, sheet metal, Freon, and in-house inventory.
  • Count and reconcile discrepancies regularly.
  • Create End of Month reports for stockroom, sheet metal, thermostats, Freon, and in-house inventory.
• BACK SHOP:
  • Verify correct receipt of shipments, tag equipment with SOLD stickers indicating job number/customer name/installation date.
  • Count sheet metal daily and track on spreadsheet for month-end.
  • Receive UPS & FedEx shipments, tag and stage parts, notify departments.
  • Prepare equipment for shipment when requested.
  • Wrap refrigerant recovery bottles, tag, and coordinate exchanges.
  • Receive truck deliveries, use forklift when needed.
  • Exchange nitro/ace/oxy bottles; schedule pickups/deliveries.
  • Inventory all company-owned vehicles, tools, equipment, and update records annually.
• WARRANTIES:
  • Receive small parts with paperwork, process warranty claims promptly.
  • Stage larger warranty parts outside stockroom.
  • Return warranty items for vendor credit, track credits, and research outstanding credits over 30 days.

Secondary responsibilities:

• Process and match invoices, enter into accounts payable, maintain invoice files.
• Research invoice discrepancies and review vendor statements.
• Gather and enter payroll timesheets when requested.
• Record all new purchases for year-end reporting.

Out of Office / Travel:

• Retrieve/deliver equipment, parts, supplies across various locations.
• Handle warranty returns, equipment transfers, and vehicle servicing.
• Perform pickups/deliveries for various needs.
• Assist with counter sales, parts inquiries, and departmental support.

Benefits:

• Medical, dental, optical insurance (company contribution).
• Generous paid time off and holidays.
• Retirement plan with company match.
• Short-term disability, training, and tuition reimbursement.

Schedule:

Full-time, Monday to Friday, 8-hour days, occasional Saturday shifts.

Work Location:

Newport News, VA and surrounding areas

Application:

Ready to take control of inventory operations and make an immediate impact? Apply now to join our dynamic team

As an equal opportunity employer, we prioritize diversity and inclusion, welcoming individuals from all backgrounds.

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