Project Coordinator

5 days ago

Lahore, Punjab, Pakistan BRILZEN Full time

BRILZEN is a fast-growing and innovative startup, offering a comprehensive one-stop platform for high-quality freelance services. We are committed to solving common business challenges by streamlining collaboration, reducing costs, and eliminating the need for multiple service providers. Our mission is to deliver seamless, efficient, and impact solutions that empower individuals and businesses to thrive.

Job Summary:

We are looking for a detail-oriented Project Coordinator to assist in managing executive-level tasks, ensuring smooth project execution, and handling administrative responsibilities. This role requires excellent English communication skills, strong organizational abilities, and a proactive approach to problem-solving. The ideal candidate will be responsible for supporting multiple executives, handling administrative duties, and ensuring timely completion of tasks.

Key Responsibilities:

  1. Respond to client inquiries professionally and promptly.
  2. Provide necessary information and follow up during the sales process.
  3. Maintain organized email correspondence and ensure smooth communication flow.
  4. Prioritize and categorize emails based on urgency and importance.
  5. Draft, proofread, and send professional emails on behalf of executives.
  6. Keep a record of all client interactions for future reference and reporting.
  7. Coordinate with other departments to gather necessary information before responding to client queries.
  8. Ensure email tone and messaging align with brand guidelines and company policies.
  9. Manage and track email follow-ups to ensure timely responses and avoid missed communications.
  10. Schedule and send reminder emails for pending tasks, deadlines, and meetings.
  11. Organize and manage files, including editing PDFs, preparing applications, and drafting documents.
  12. Maintain Google Docs, Google Sheets, and Google Drive for efficient data management.
  13. Ensure all documentation is accurate and up to date.
  14. Manage Google Calendar for executives, schedule meetings, and set reminders.
  15. Coordinate appointments and ensure timely follow-ups.
  16. Prepare client applications, send them for signatures, and ensure document completion.
  17. Follow up with clients or executives via emails and phone calls to meet deadlines.
  18. Maintain proper file organization and document tracking.

CRM & Data Management (Preferred but not mandatory)

  1. Familiarity with Pipe-drive CRM is a plus (training will be provided).
  2. Keep track of client interactions and ensure accurate data entry.

Requirements:

  1. Bachelor's degree in Business Administration, Management, or a related field.
  2. Fluent English communication skills (written and verbal).
  3. Experience in email management, administration, or executive assistance.
  4. Proficiency in Google Docs, Google Sheets, Google Drive, and Google Calendar.
  5. Strong organizational and multitasking abilities.
  6. Ability to handle client communication, follow-ups, and task coordination.
  7. Attention to detail and ability to meet deadlines.
  8. Prior experience with CRM software (Pipe-drive preferred but not mandatory).

How to Apply: If you're ready to take on this exciting challenge, please send your resume to email: career@brilzen.com. Join us and be a part of our growth journey

Seniority level

Entry level

Employment type

Full-time

Industries

Marketing Services

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