Project Assistant

4 weeks ago


Karachi, Sindh, Pakistan ibex. Pakistan Full time

Direct message the job poster from ibex. Pakistan

HR Business Strategist - ibex. - Talent Acquisition | Staff Augmentation | Employee lifecycle

Ibex is hiring for on its global client.

We are seeking a Project Assistant who will play a crucial role in supporting the administration of projects. The ideal candidate should be highly organized, detail-oriented, and proficient in various software applications such as Word, Excel, PowerPoint, Visio, Smartsheet, and AutoCAD. The candidate should be available to work during North America (West region) working hours.

Key Skills and Qualifications:

  • Customer Service: Demonstrate personable and empathetic qualities, with exceptional communication skills. Comfortable in following up with team members.
  • Administration: Highly organized, punctual, and proactive in taking charge of tasks.
  • MS Word and Excel: Proficient in utilizing both applications.
  • Smartsheets: Familiarity with Smartsheet for project tracking and updates.
  • AutoCAD: Familiarity with AutoCAD software to review updated building plans and identify any discrepancies with existing files.
  • PowerPoint: Proficiency in editing PowerPoint presentation files.
  • Work Schedule: Willingness to work during NA (West region) working hours.

Responsibilities:

  • Maintain an accurate and up-to-date project list for effective project tracking.
  • Conduct thorough reviews of various documentation to ensure its completeness and accuracy.
  • Identify and document any discrepancies found in the updated versions of AutoCAD files.
  • Identify and document any inconsistencies detected in the updated versions of PowerPoint Presentation files, with the expectation that the candidate will make minor revisions directly to the file, as needed.
  • Identify and document any inconsistencies detected in the updated versions of other team files, with the expectation that the candidate will make minor revisions directly to the file, as needed.
  • Format Excel sheets according to the Loopio import template, which involves creating multiple files extracted from individual master files.
  • Provide timely updates in Smartsheet, incorporating relevant information.
  • Conduct daily reviews and updates in Smartsheet to ensure its accuracy and reflect any changes.
  • Update Smartsheet PM Schedule to accurately reflect tasks that have been added or completed, ensuring proper record-keeping.
  • Maintain team folders and create sub-folders with SEFIS.

Please note that the above list outlines the primary responsibilities of the role, but it is not all-inclusive. The Project Assistant may need to perform additional tasks as required to support project operations effectively.

Seniority level

Associate

Employment type

Full-time

Job function

Project Management, Administrative, and Other

Industries

Outsourcing and Offshoring Consulting, IT System Custom Software Development, and Software Development

#J-18808-Ljbffr
  • Project Assistant

    7 days ago


    Karachi, Sindh, Pakistan beBee Careers Full time

    Are you an efficient and organized individual looking for a new challenge?Project Management AssistantWe are seeking an exceptional Project Management Assistant to join our production team. In this role, you will provide critical support to the production team, ensuring smooth project execution.Your key responsibilities will include coordinating between...


  • Karachi, Sindh, Pakistan Solutionicks Full time

    We are looking for an Assistant Project Manager who would be responsible for assisting their assigned Project Manager in the planning, management direction, project completion, and client satisfaction of assigned projects. Tasks and responsibilities:Assist in evaluation and solution of problems.Work with Project Manager to manage and plan creative resources...

  • Project Assistant

    5 days ago


    Karachi, Sindh, Pakistan beBee Careers Full time

    Research Executive PositionIn this role, you will play a vital part in assisting the Project Management team in preparing analysis plans and designing studies. The successful candidate will be proactive, enthusiastic about learning, and possess excellent communication and organizational skills.Your responsibilities will include managing correspondence,...


  • Karachi, Sindh, Pakistan beBee Careers Full time

    We are seeking a skilled and ambitious Trainee Project Manager to join our team. As a Trainee Project Manager, you will be responsible for assisting in the management of projects, coordinating tasks, and communicating with stakeholders.Key ResponsibilitiesAssist in the planning and execution of projects.Coordinate tasks and activities to meet project...


  • Karachi, Sindh, Pakistan beBee Careers Full time

    Project Management Assistant Job SummaryThis position is responsible for assisting the Project Manager in the planning, management, and completion of assigned projects. The successful candidate will have strong communication and organizational skills, as well as the ability to build and sustain relationships with clients.Key Responsibilities:Evaluate and...

  • Project Assistant

    6 days ago


    Karachi, Sindh, Pakistan beBee Careers Full time

    Job OverviewWe are seeking a professional to provide support in administrative and operational activities. This is an excellent opportunity for individuals who are willing to learn and develop their skills.Key Responsibilities:Provide support in administrative tasks.Answer telephone calls and direct them to the relevant person.Organize documents and maintain...


  • Karachi, Sindh, Pakistan beBee Careers Full time

    Project Manager Assistant Job RequirementsThe successful candidate will be responsible for monitoring the progress of projects, providing regular updates to project managers and stakeholders, and ensuring team members have the necessary resources to complete their tasks on time.


  • Karachi, Sindh, Pakistan beBee Careers Full time

    Assistant Project Manager PositionAs an assistant project manager, you will work closely with our team to ensure the smooth execution of projects and daily operations.Duties and Responsibilities:Collaborate with project managers on task allocation and prioritization.Maintain accurate records and reports related to project progress.Provide exceptional...


  • Karachi, Sindh, Pakistan beBee Careers Full time

    Administrative Assistant - ProjectsThis is an exciting opportunity for a skilled administrative professional to support project operations effectively. The successful candidate will have excellent communication skills and be comfortable following up with team members.


  • Karachi, Sindh, Pakistan beBee Careers Full time

    Job Responsibilities:Project PlanningDevelop detailed project plans, including timelines, resources, and milestones.Administrative SupportAssist with administrative tasks and operational activities.Manage correspondence and answer calls.Documentation and OrganizationMaintain updated documents and records.Benefits:Transportation allowance.Meal...