Executive Admin Assistant to the Director

Executive Admin Assistant to the Director (Female)

Location

On-site (Taxila, Wah Cantt, B-17, D-17, or surrounding areas)

Work Type

Full Time

About the Role

IT Solutions Hub 2010 (Pvt) Ltd is an international technology solutions and enterprise services provider, delivering end-to-end digital transformation, custom software development, managed IT support, and specialized business operations. Working closely with European sister entities and partners—including our primary operations hub in the Netherlands—we bridge European executive operations with high-efficiency technical delivery teams.

IT Solutions Hub 2010 (Pvt) Ltd is seeking an energetic, detail-oriented, and highly articulate Executive Admin Assistant to directly support our Netherlands-based Director.

In this role, you will act as the Director's right hand—managing executive communications, coordinating internal production teams (graphics and web/software development), overseeing social media channels, and maintaining core client databases. The ideal candidate is proactive, confident, and possesses native-level or advanced English fluency to bridge European executive operations with our local technical delivery teams.

What You’ll Do

• 01 Executive & Administrative Support
• 02 Serve as the primary point of contact between the foreign Director, internal departments, and external stakeholders.
• 03 Manage executive calendars, schedule cross-time-zone meetings, take accurate meeting minutes, and track follow-up action items.
• 04 Maintain organized digital filing systems, documentation, and executive correspondence.
• 05 Social Media & Creative Team Coordination
• 06 Supervise the Director’s professional brand and business social media presence across platforms (LinkedIn, Instagram, Facebook, etc.).
• 07 Coordinate directly with in-house graphic designers, copywriters, and developers to plan, produce, and schedule consistent, high-quality content.
• 08 Relay the Director’s strategic vision into actionable design and content briefs for the creative team.
• 09 Client & Order Management
• 10 Manage, update, and clean client databases (CRM) to ensure zero data discrepancies.
• 11 Monitor incoming client orders, track delivery milestones with the technical/development team, and ensure on-time delivery.
• 12 Draft professional emails, proposals, and status updates for international clients.

What You’ll Bring

• Gender: Female (mandatory per operational requirement).
• Location: Must reside in Taxila, Wah Cantt, B-17, D-17, or nearby adjacent vicinities for reliable commute/collaboration.
• Communication Skills: Exceptional verbal and written English communication skills; comfortable interacting with European executives and international clients.
• Experience: 1–3 years of proven experience in an executive assistant, administrative coordinator, or digital project management role (IT/Software agency experience is a strong plus).

Nice to Have

• Technical Savvy: Familiarity with social media management, Google Workspace/MS Office 365, basic project management tools (Trello, Asana, or ClickUp), and CRM platforms.
• Personal Attributes: Sharp, highly organized, culturally aware, proactive, and capable of working independently under minimal supervision.

Additional Information

What We Offer

Competitive salary package commensurate with experience.

Direct exposure to European business standards and international client management.

Professional, fast-paced, and collaborative working environment.

Clear avenues for long-term career growth within a growing international IT firm.

Why IT Solutions Worldwide

Remote-First

Full flexibility — work from wherever you do your best thinking.

Cert Budget

Yearly budget to spend on courses, conferences, and certifications.

Job Stability

15 years in operation, zero layoffs, 200+ enterprise clients.

Competitive Pay

Market-leading base + performance bonus for the right candidate.

Location On-site (Taxila, Wah Cantt, B-17, D-17, or surrounding areas)