Project Coordinator

4 weeks ago

Lahore, Punjab, Pakistan Software Finder Careers Full time
Job Title: Project Coordinator

The Project Coordinator plays a vital support role within the Project Management Office (PMO), working closely with the Senior Manager – PMO to ensure the smooth execution and delivery of projects. This role involves tracking progress, maintaining documentation, coordinating schedules, and facilitating communication across cross-functional teams. The ideal candidate is detail-oriented, proactive, and thrives in a structured, fast-paced environment.

Key Responsibilities
  1. Project Support and Coordination:
    • Assist in coordinating multiple projects simultaneously, ensuring milestones and deadlines are met.
    • Prepare and maintain project documentation including plans, schedules, status reports, and meeting notes.
    • Organize and facilitate project meetings; document action items and follow up with relevant stakeholders.
  2. Monitoring and Reporting:
    • Track project progress using project management tools (e.g., Jira, ClickUp).
    • Prepare regular project status reports and dashboards for leadership review.
    • Highlight project risks, delays, or resource issues to the Senior Manager – PMO.
  3. Resource and Schedule Management:
    • Maintain updated project calendars and schedules.
    • Coordinate with internal teams to support resource planning and resolve scheduling conflicts.
  4. Documentation and Compliance:
    • Ensure consistent use of PMO templates, processes, and standards across all projects.
    • Maintain a centralized repository of all project-related documentation for easy retrieval and audit readiness.
  5. Process Improvement:
    • Support process standardization and improvement initiatives within the PMO.
    • Gather feedback from project teams to help refine tools, workflows, and documentation practices.
Minimum Qualifications
  • Bachelor's degree in Business Administration, Project Management, or a related field.
  • 1–3 years of experience in a project coordination or similar administrative role.
  • Understanding of project management methodologies (Agile, Waterfall, Hybrid).
  • Hands-on experience with project management tools such as Jira, ClickUp, Trello, or MS Project.
  • Strong organizational skills and attention to detail.
  • Effective verbal and written communication skills.
  • Ability to manage multiple priorities and work well with cross-functional teams.
Preferred Qualifications
  • Project management certification (e.g., CAPM, PRINCE2 Foundation) is a plus.
  • Experience working in a PMO or structured project environment.
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