Data Entry

1 day ago


Karachi, Sindh, Pakistan Impactiva Full time

Title: Data Entry / Process Associate

Location: Karachi, Pakistan

Role Purpose Statement
  • The job incumbent is responsible for processing of documents as per the different program/process requirements.
  • The incumbent will have to work as per the required time zone to support the GS business units.
  • He/She performs the job within the framework of the BV Quality Assurance System, BV HSE Requirements, the Code of Ethics, and the BV Group policy.
AccountabilitiesGeneral Responsibilities & Accountabilities
  • Ensuring performance of the scope of work in accordance with the requirements of each program mandate and/or as per any process requirements assigned to him/her whenever required.
  • Checking all the received documents and emails, if any, and starting to process them as per the requirements of the specific program assigned to the user and/or as per specific process/service requirements whenever required.
  • Verifying all details, including documents, in alignment with the respective process requirements whenever required.
  • Reporting the discrepancies found in the documents and following up with the concerned team for the same to be resolved.
  • Updating the clarified discrepancies whilst processing the files.
  • Performing any other operational duties as and when required by the organization and extending support to other colleagues/teams whenever required.
Responsibilities & Accountabilities Under RFC/RFI Creation
  • Checking the request together with pro forma invoices, if any, received from the GS Business Units as per given instructions.
  • Creating or completing the RFC/RFI, as the case may be.
  • Capturing the details from the ID form and/or pro forma invoice, if any, in Siebel.
  • Assigning the RFC/RFI to the respective issuing office.
  • Communicating with the concerned teams in the GS Business Units for any queries on the files received.
Responsibilities & Accountabilities Under RFC/RFI Validation
  • Checking the documents received and activating the new importers and exporters created in temporary status as per given instructions.
  • Checking the important data fields as per instructions provided by GS Business Unit.
  • Validating the RFC/RFI or setting it as 'Temp. exporter' or as 'Pending' or as 'Not Inspectable' as per given instructions.
Responsibilities & Accountabilities Under Inspection Report Update
  • Checking the details on the inspections reports (IR) as per the process-specific checklist.
  • Updating these details in Siebel for further processing.
  • Sending system-generated email to exporters for submission of final documents during this process wherever applicable as per given instructions.
Responsibilities & Accountabilities Under Shipment Product Update
  • Entering data products based on the inspection report & set of final documents using the bulk loading template as per contractual requirement.
  • For files with discrepancies, seeking clarification from the concerned team and updating comments along with status in Siebel accordingly.
Knowledge, Skills & Experience
  • Good typing speed with 35-40 wpm & accuracy above 95%.
  • English. Other languages (French, Portuguese) will be a must.
  • Analytical and logical thinking.
  • Self-starter.
  • Proficient in Microsoft Office Applications (MS Word & MS Excel).
Qualification And Experience
  • A fresh graduate having a speed and accuracy as given above.
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Management and Manufacturing
  • Industries: Retail Apparel and Fashion
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