Departmental Support Specialist

5 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

We are seeking an experienced Departmental Support Specialist to join our team.

Job Description:

This is a challenging role that requires a professional with strong organizational skills and attention to detail. The successful candidate will be responsible for ensuring effective administrative services and monitoring activities across the department.

The ideal candidate will possess excellent communication and interpersonal skills, with the ability to negotiate and problem-solve under stressed conditions. Strong analytical and result-driven approach, proficiency in MS Office applications, Windows, and Internet are essential for this role.

Responsibilities:

  • To provide professional guidance and groom all team members of the Admin Department.
  • To ensure an effective role of all admin personnel in providing administrative support to all stakeholders and monitor all activities falling under admin department continuously.
  • To liaise with government agencies and external interfaces in connection with administrative issues.
  • To ensure the maintenance of attendance and all types of leave records.
  • Responsible for maintaining office building, furniture, water, and power supply systems.
  • Responsible for ensuring the standards of products/supplies and following up repair/maintenance activities as needed.
  • Responsible for maintaining good working relations with suppliers and vendors to get things done efficiently and effectively.
  • Responsible for properly maintaining files of all Admin related records for smooth operations of the department.
  • To liaise with government agencies like WAPDA, Police, and other agencies/suppliers like TCS, DHL, TNT, American Express, Chamber of Commerce, Hotels & assorted contractors.
  • Responsible for provision of pool car/rent-a-car, scrutiny of bills, and distribution for charging to various cost centers.
  • To ensure timely arrangement of all passports, visas, and hotel reservations (Local & overseas).
  • Responsible for registration and insurance of all company vehicles, its maintenance, and provision of pool car/rent-a-car.
  • To take initiatives in making the admin department a very efficient facilitator and carry out any other task assigned by the Executive Management.
Job Specification:

Highly committed, motivated professional with strong work ethic and client-oriented approach.

Strong analytical and problem-solving ability with willingness to work under stressed conditions.

Result-oriented and target-driven approach.

Possessing excellent communication, interpersonal, and negotiation skills.

Proficient in using MS Office applications, Windows, and Internet.

Location: Information Technology and Services - Lahore, Pakistan

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