
Administrative Support Coordinator
1 day ago
Job Description:
We are seeking a highly skilled and organized Administrative Support Coordinator to join our team. As the primary point of contact for internal and external clients, you will provide exceptional customer service and support.
Duties and Responsibilities:
You will answer and direct phone calls to relevant departments, ensuring timely and effective communication.
Update and maintain accurate extension lists, circulating the updated list to office staff to ensure seamless coordination.
Schedule and arrange in-house and external events, demonstrating organizational skills and attention to detail.
Maintain accurate contact lists of clients and vendors related to the Admin Department, fostering strong relationships and partnerships.
Provide general support to visitors, offering a warm and welcoming experience.
Act as the liaison between departments, handling requests and queries from senior managers with professionalism and tact.
Manage incoming and outgoing couriers, ensuring prompt delivery and receipt of packages.
Oversee office cleaning management, maintaining a clean and presentable environment.
Assume responsibility for stationery management, including sorting, storing, and disbursement of supplies as needed, with a focus on maintaining a well-stocked inventory.
Book conference rooms as required by departments, demonstrating flexibility and adaptability.
Ensure the front desk is equipped with necessary supplies and is neat and presentable at all times.
Communicate effectively with vendors, building strong working relationships and negotiating optimal terms.
Maintain official records of employee visits and details, adhering to company policies and procedures.
Perform other duties as assigned by the Line Manager, embracing opportunities for growth and development.
Requirements:
Excellent communication and interpersonal skills.
Ability to multitask and prioritize tasks efficiently.
Strong organizational and time management skills.
Proficient in Microsoft Office and other administrative software.
Ability to work effectively in a fast-paced environment.
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