
Administrative Support Professional
1 week ago
Job Description
Aga Khan University's Department of Community Health Sciences is a preeminent public health institution. The vision set the direction for the University to take a lead in community development and create an innovative curriculum that emphasizes patient care and population health.
Responsibilities:
- Manage the reception desk and professionally attend to visitors. Handle incoming telephone calls and route them to the appropriate staff/faculty promptly.
- Maintain accurate records of stationery requests and consumption. Monitor and track Purchase Requisitions (PRs); liaise with the Purchase and Finance Departments to follow up on requisitions and payments.
- Prepare and update daily/weekly transport schedules in coordination with the team for field visits.
- Facilitate in preparing monthly transport log on department vehicle usage.
- Provide logistical and on-ground support during courses, workshops, and seminars including room setup, refreshments, and material distribution.
Requirements:
- A minimum of Bachelor's degree in any discipline.
- A minimum of one to two years of relevant administrative experience, preferably in an academic or NGO setting.
- Proficiency in MS Office (Word, Excel, Outlook) and office management systems.
- Strong interpersonal, communication, and multitasking skills.
- Ability to work under pressure and meet tight deadlines.
- Fluency in written and spoken English and Urdu.
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