Project Coordinator

13 hours ago


Lahore, Punjab, Pakistan Xad Technologies LLC Full time

Overview of Role:

The Project Administrator plays a pivotal role in providing administrative support to the Management and Project Core Team at Xad Technologies LLC, ensuring the smooth operation of projects and day-to-day activities.

Main Responsibilities:

  • Offering high-level administrative assistance to the Project Core Team and management.
  • Development of a project governance framework outlining regular meetings and reviews for the Project Core Team.
  • Organizing meetings, arranging travel, and handling office needs for the Project Core Team.
  • Accurate updates and maintenance of company databases.
  • Systematic record-keeping in Excel and physical formats, monitoring and verifying correspondence.
  • Creation of regular reports on expenses and office budgets, identifying areas for cost optimization.
  • Liaising with the Finance department for chamber letters and supporting visa-related documentations.
  • Effective management of leave records, guaranteeing timely filing, scanning, and dissemination to relevant staff members.
  • Collaboration in generating timesheets and cross-verifying daily attendance registers in line with leave records.
  • Efficient upkeep of all DN records and submission of DNs to PR when necessary.
  • Streamlining letter collection from PR and concurrent circulation amongst team members.
  • Procurement of materials from local vendors and acquisition of grocery and cleaning supplies as needed.
  • Digitization of documents, including cash advance requests, travel requests, expense claim forms, and medical claims for all staff members.
  • Secure storage of approved cash advance requests and expenses following circulation.
  • Additional tasks assigned by Line Managers/Management will be handled.

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