Support Coordinator

17 hours ago

Gujranwala, Punjab, Pakistan beBee Careers Full time

Job Title: Executive Support Specialist

Role Summary

The Personal Assistant to the Director provides comprehensive support to the Director in all aspects of office operations. This role requires a high level of professionalism, discretion, and attention to detail.

Duties and Responsibilities
  1. Administrative Support: Provide administrative assistance to the Director, including maintaining office systems, data management, and filing.
  2. Travel Arrangements: Arrange travel, visas, and accommodation for the Director, as well as accompanying them to meetings and presentations when required.
  3. Communication: Screen phone calls, enquiries, and requests, and handle them accordingly. Meet and greet visitors at all levels of seniority.
  4. Diary Management: Organize and maintain diaries, making appointments and ensuring the Director is well-prepared for meetings.
  5. Correspondence: Deal with incoming email, faxes, and post, often corresponding on behalf of the Director.
  6. Research and Reports: Carry out background research, present findings, and produce documents, briefing papers, reports, and presentations.
  7. Meetings and Events: Organize and attend meetings, ensuring the Director is prepared and represented effectively.
  8. Liaison and Communication: Liaise with clients, suppliers, and other staff members, building strong relationships and facilitating effective communication.
  9. Project Management: Undertake specific projects and research tasks, demonstrating initiative and problem-solving skills.
  10. Financial Management: Oversee accounts and budgets, ensuring accurate records and financial transparency.
  11. Delegation and Decision-Making: Deputize for the Director, making decisions and delegating work to others in their absence.
Requirements

To be successful in this role, you will require excellent organizational skills, a high level of discretion, and the ability to work independently with minimal supervision.

You will also need to possess excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and stakeholders.

A proactive and adaptable approach to work, combined with a willingness to learn and develop new skills, is essential for this role.

Benefits

This role offers a competitive salary and benefits package, reflecting your skills, experience, and value to the organization.

You will have opportunities to develop your career, working closely with senior leaders and contributing to the success of the team.

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