Purchase Order Coordinator

1 day ago


Karachi, Sindh, Pakistan beBee Careers Full time
Job Description

Import Management Responsibilities: Oversee the entire import process, from preparation of purchase orders to ensuring timely payments of matured documents.

Liaise with Banks and Clearing Agents: Establish and maintain relationships with various banks and clearing agents to facilitate smooth import transactions.

LC and Contract Management: Manage Letter of Credit (LC) and contracts with banks, ensuring compliance with regulatory requirements and timely execution.

Import Consignment Tracking: Track and monitor all import consignments in transit, including their status and movement.

Sales Department Coordination: Collaborate with the sales department to ensure effective communication and coordination regarding all booked import consignments.

Maturity Plan Development: Develop and implement maturity plans for LC and contracts with banks to ensure timely payments of matured documents.

Clearing Agent Collaboration:

  • Facilitate import clearance
  • Ensure compliance with regulatory requirements

Warehouse Notification: Inform warehouses about expected import arrival dates to ensure efficient storage and handling.

Software Record-Keeping: Maintain accurate financial records by making entries in software for LC openings, document payments, purchase orders, and import purchases.

Payment Processing: Process payments and cheques for clearing agents, insurance companies, and indenting commissions, and record payment entries in software.

Party Reconciliation Statements: Prepare party reconciliation statements as required to ensure accuracy and transparency in financial dealings.

Duty Payment Details: Receive duty payment details from clearing agents, issue cheques, and record in software to ensure compliance with tax regulations.

Fund Availability: Prepare fund statements by date to ensure availability of funds for upcoming import payments and meet financial obligations.

ERP System Familiarity: Possess familiarity with ERP systems to effectively manage and monitor import transactions.

Job Specification

Experience Requirements: At least one year of experience in handling LC and import shipments is essential for this role.



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