Senior Assistant to Executive Leadership

7 days ago


Karachi, Sindh, Pakistan Citigroup Full time

About Citigroup

Citigroup is an equal opportunity and affirmative action employer. We welcome applicants from diverse backgrounds and are committed to creating an inclusive work environment.

Job Description:

The Senior Executive Assistant will provide high-level administrative support to senior leadership within the franchise. This role requires exceptional organizational skills, attention to detail, and effective communication abilities.

Key Responsibilities:

  1. Support senior leadership in the franchise by handling correspondence and managing calendars.
  2. Coordinate executive level manager appointments, meetings, receptions, and conference calls.
  3. Prepare and review materials and correspondence for meetings.
  4. Assist with creation/modification of presentations, spreadsheets, and other various documents.
  5. Liaise with consulates for visa-related matters.
  6. Manage international traveler logistics, including car transportation, security arrangements, and hotel coordination.
  7. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system.
  8. Handle regulatory correspondence dissemination and reporting for CCO travel.
  9. Manage contract lifecycle for NEMs.
  10. Manage billing-related activities for trade associations associated with the franchise.
  11. Order supplies and process invoices through Procure to Pay system.
  12. Process and follow-up on Virtual Requests.
  13. Assist in ad-hoc reports special projects as needed.

Requirements:

  • Previous office administration experience preferably within a large and complex financial services or similar organization.
  • Highly proficient in Microsoft Office.
  • Consistently demonstrates clear and concise written and verbal communication skills.
  • Demonstrated ability to quickly gain command of new systems.
  • Self-motivated and detail oriented.


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