
Business Operations Coordinator
5 days ago
VASL seeks a highly skilled individual to join our team as an Executive Assistant - Marketing Support. This role involves managing complex calendars, coordinating with internal teams and clients, and ensuring timely completion of projects. If you have experience with AI video production tools, Microsoft Office Suite, and Kajabi or similar Learning Management Systems, we encourage you to apply.
Responsibilities
- Manage calendars and schedules for sales training sessions and related tasks.
- Coordinate with internal teams and clients to ensure alignment of program timelines and content delivery.
- Organize client onboarding and ensure timely access to training materials.
- Update task lists, schedules, and project reports using Microsoft Teams and Excel.
Key Responsibilities
- Video Production & Content Management: Use AI-powered video tools to produce high-quality training videos from provided scripts, review and edit video content, and organize, upload, and maintain video content on Kajabi LMS.
- Client & LMS Support: Handle client inquiries related to the LMS, generate performance reports, and provide ongoing client support to ensure smooth operation of training programs.
- Creative Assistance: Design visually appealing PowerPoint presentations, offer feedback and ideas to improve video scripts and overall training content, and bring a creative mindset to enhance the engagement and effectiveness of training.
- Project Management: Track project progress, deadlines, and deliverables to ensure timely completion, coordinate with team members and stakeholders to streamline workflows and align project objectives, and maintain detailed records of content updates, feedback, and project outcomes.
Qualifications
- Proficiency in AI video production tools (e.g., Synthesia, HeyGen) or similar software.
- Strong command of Microsoft Office Suite, including Teams, Excel, and PowerPoint.
- Experience with Kajabi or similar Learning Management Systems.
- Proven ability to manage schedules, coordinate projects, and handle multiple tasks.
- Strong attention to detail and a proactive problem-solving approach.
- Experience in client-facing roles with excellent organizational skills.
- Ability to design professional presentations and contribute to content improvement.
- Background in Marketing, Communications, Business Administration, or a related field.
- Familiarity with sales training programs or value-based selling methodologies is a plus.
Why Work with Us?
At VASL, we're passionate about delivering transformational outcomes for our customers. We prioritize teamwork, integrity, and collaboration. We offer a supportive and collaborative environment where ambition meets opportunity. Join our team and become part of a dynamic organization that's shaping the future of business process services.
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