
Corporate Operations Director
5 days ago
- Scheduling and Coordination: Organize and schedule meetings, appointments, and events with internal and external stakeholders while considering their needs and preferences.
- HR Partnership: Collaborate with the Human Resources department to maintain office policies and procedures ensuring compliance and best practices.
- Office Operations: Oversee the organization of office operations including equipment procurement, layout planning, and system implementation to optimize productivity and efficiency.
- Vendor Management: Manage relationships with vendors, service providers, and landlords to ensure timely invoicing and payments while negotiating contracts and prices when necessary.
- Contract Negotiation: Handle contract negotiations with office vendors, service providers, and leaseholders ensuring fair terms and conditions.
- Support Services: Provide general support to visitors including reception and administrative tasks while maintaining a welcoming and professional atmosphere.
- Presentation Skills: Create PowerPoint slides and make presentations as needed while effectively communicating information and ideas.
- Executive Support: Manage executives' schedules, calendars, and appointments while ensuring confidentiality and discretion.
- Office Management: Ensure office efficiency by carrying out planning and execution of equipment procurement, layouts, and office systems.
- Policy Development: Develop and implement office policies by setting up procedures and standards to guide office operations ensuring compliance and best practices.
- Performance Monitoring: Measure results against standards and make necessary changes to improve performance and efficiency.
- Talent Management: Allocate tasks and assignments to subordinates while monitoring their performance and providing coaching and guidance.
- Clerical and Administrative Tasks: Assign and monitor clerical, administrative, and secretarial responsibilities among office staff.
- Special Projects: Perform review and analysis of special projects and keep management informed.
- Trend Analysis: Determine current trends and provide a review to management for action.
- Staffing and Training: Recruit staff for the office while providing orientation and training to new employees and ensuring top performance.
- Professional Development: Remain updated on technical and professional knowledge through educational workshops, professional associations, networking, and industry publications.
- Financial Planning: Prepare annual budgets for the office while planning expenditures and analyzing variances to make necessary corrections.
- Event Planning: Participate in the planning and execution of company events while ensuring their success and effectiveness.
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