Office Operations Coordinator

3 days ago

Lahore, Punjab, Pakistan beBee Careers Full time
Key Responsibilities

This Office Operations Coordinator position involves managing the day-to-day activities of the general administration team, ensuring the smooth operation of the office and its functions.

Primary Duties
  • Maintain a well-organized and efficient office environment, ensuring all tasks are completed on time and to a high standard.
  • Develop and implement effective office maintenance plans, ensuring the upkeep of office equipment and facilities.
  • Manage the procurement of office supplies and materials, handling vendor relationships effectively.
  • Coordinate the safe and secure operation of the office, including emergency preparedness and response.
  • Manage the office's equipment and goods store, ensuring accurate inventory and organization.
  • Oversee the provision of amenities for employees, including the mess/lunch facilities.
  • Monitor and manage the office's power and electricity requirements, ensuring efficient use of resources.
  • Assist in the development and implementation of cost-saving initiatives, promoting a culture of efficiency within the team.
  • Support employees in their roles, providing guidance and training where necessary.
  • Coordinating the provision of refreshments and other comforts for employees and visitors.
  • Managing the logistical aspects of guest visits and company events, ensuring seamless execution.
  • Responsible for the management of official communication services, including cellular accounts and PTCL lines.
  • Oversee the ordering and inventory management of printing and stationery supplies.
  • Establish and maintain relationships with external agencies and organizations, ensuring effective liaison and communication.
  • Manage the procurement and stock management of employee safety kits.
  • Responsible for the maintenance and insurance of office vehicles.
  • Ensure that all office policies and procedures are up to date and comply with relevant laws and regulations.
Requirements

To excel in this role, you will need to possess:

  • Previous experience in an administrative management capacity, preferably in a similar environment.
  • Excellent written and verbal communication skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Strong analytical and problem-solving skills, with a keen eye for detail and a proactive approach.
  • A minimum of 4 to 6 years of relevant experience, with a proven track record of delivering results in a fast-paced administrative environment.

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