Operations Coordinator
5 days ago
We are looking for a highly skilled and detail-oriented individual to join our team as an Operations Coordinator. In this role, you will play a critical part in maintaining the smooth operation of our office, ensuring that all tasks are completed efficiently and effectively.
- Key Responsibilities:
- Supply Chain Management: Manage office supplies stock, place orders, and maintain accurate records of inventory levels.
- Financial Reporting: Prepare regular reports on expenses and budget, using statistical data to inform decisions.
- Data Management: Maintain and update company databases, ensuring accuracy and accessibility of information.
- Filing and Documentation: Organize a filing system for important and confidential company documents, ensuring easy retrieval and storage.
- Vendor Relationships: Develop and maintain relationships with vendors, arranging meetings and taking quotations as required.
- Payable Management: Handle payables and keep accurate records of financial transactions.
- Policies and Procedures: Update office policies and procedures as needed, in consultation with senior management.
- Scheduling and Logistics: Maintain a company calendar, schedule appointments, book meeting rooms, and arrange travel and accommodations.
- Correspondence and Mail: Distribute and store correspondence, including letters, emails, and packages.
- Reporting and Presentations: Prepare reports and presentations with statistical data, as assigned by management.
- Work Experience: Proven work experience as an Administrative Officer, Administrator, or similar role.
- Office Skills: Solid knowledge of office procedures and protocols.
- Software Proficiency: Experience with office management software like MS Office (MS Excel and MS Word).
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