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Operational Excellence Leader

2 weeks ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Title: Operational Excellence Leader
About the Role

The Manager Admin - Deodar is a critical role responsible for overseeing and managing all administrative operations, ensuring efficient office management, fleet and employee travel management, and employee logistical support.

Key Responsibilities
  1. Leadership and Team Management
  • Supervise and mentor the administrative team to foster a productive and efficient work environment.
  • Provide support and direction to administrative staff across various functions to ensure smooth operations.
  • Set performance goals and conduct regular evaluations to enhance team effectiveness.
Office Management
  • Oversee daily office operations, facility management, supply procurement, and general office administration.
  • Manage office space allocation to ensure optimal resource utilization.
  • Implement office policies and procedures to streamline administrative processes.
Executive Support
  • Provide administrative support to leadership, including scheduling, managing calendars, and preparing reports.
  • Coordinate travel arrangements, accommodations, and logistics for key personnel.
  • Assist in preparing and reviewing presentations, reports, and corporate correspondence.
Communication and Coordination
  • Act as a liaison for internal and external administrative communications.
  • Facilitate coordination between departments to ensure smooth collaboration.
  • Organize and manage company-wide meetings, workshops, and events.
Process Improvement and Efficiency
  • Identify areas for operational enhancement and implement best practices for efficiency.
  • Establish secure filing, record-keeping, and document management systems.
  • Develop policies and procedures to ensure administrative compliance and effectiveness.
Budget and Resource Management
  • Oversee administrative budgeting and cost control.
  • Manage vendor relationships, negotiate contracts, and oversee service agreements for office supplies and facilities.
  • Monitor office inventory and ensure the availability of essential resources.
Health and Safety Compliance
  • Ensure compliance with health, safety, and regulatory requirements in office operations.
  • Implement workplace safety programs to create a secure working environment.
Fleet and Employee Travel Management
  • Oversee fleet management, ensuring optimal vehicle utilization, maintenance, and tracking.
  • Develop policies for vehicle allocation, fuel management, and driver accountability.
  • Manage employee transportation needs, ensuring cost-effectiveness and efficiency.
  • Coordinate and oversee employee travel arrangements, including flights, accommodations, and local transport.
  • Ensure adherence to travel policies while optimizing travel costs and maintaining employee comfort and productivity.
Requirements

We are seeking a highly skilled and experienced professional with the following qualifications:

  1. Education
  • Bachelor's degree in Business Administration, Management, or a related field.
Experience
  • Minimum of 7 years of experience in office administration, fleet management, or a related field, with at least 3 years in a managerial role.
  • Proven ability to manage administrative teams and optimize processes in a corporate setting.
  • Experience in fleet and employee travel management is preferred.
Skills
  • Strong leadership and people management skills to guide and motivate teams.
  • Excellent organizational and multitasking abilities with attention to detail.
  • Strong verbal and written communication skills for internal and external coordination.
  • Proficiency in office software (e.g., Microsoft Office Suite) and administrative tools.
  • Ability to manage multiple priorities and meet deadlines.
  • Knowledge of fleet management systems and employee logistics.
Personal Attributes
  • Proactive and highly organized with a continuous improvement mindset.
  • Strong problem-solving and decision-making abilities.
  • Ability to work independently and manage time efficiently.
  • Customer-service orientation with a professional and positive attitude.
Benefits

This role offers a collaborative work environment, opportunities for professional growth, and the chance to be part of a dynamic and innovative team. As part of our team, you will play a crucial role in ensuring operational excellence and logistical efficiency, empowering digital connectivity.