Procurement Specialist

5 days ago

Lahore, Punjab, Pakistan beBee Careers Full time
Job Description
Purpose: To assist the Head of Accounts & Finance in managing purchasing data, detailing accurate and reliable reporting, and performing procurement tasks.

Main Responsibilities
  1. Manage purchase requisition and purchase order creation workflow.
  2. Matching purchase orders, processing invoices, and performing payment runs.
  3. Chase up old purchase orders and goods receipting.
  4. Update and maintain vendor database.
  5. Respond to vendor queries.
  6. Assist Head Accounts & Finance to ensure that vendors' outstanding balances are reconciled with the company's party ledgers on a monthly basis.
  7. Identify and make recommendations for improvement in current procure-to-pay processes to increase efficiency.
  8. Ensure completion of unrecorded purchases in software.
  9. Negotiate with vendors.
  10. Responsible for checking Purchase Order (PO), Inward Gate Pass (IGP), Good Receipt Note (GRN) to verify cheque requisitions against purchases and ensure payments.
  11. Ensure advances against procurement are duly recorded and adjusted against purchase invoices.
  12. Ensure accurate and on-time completion of posting in ERP with respect to payables.
  13. Assist accounts team during external audits and provide required reports and data.
  14. Assist Head Accounts & Finance in preparing accounts payable reports for management accounts on a monthly basis or as and when required.
  15. Responsible for day-to-day petty expenses.
  16. Record cash transactions in ERP and reconcile it with manual books on a daily basis.
  17. Responsible for managing all procurement.
  18. Data entry of filling & formulation data in ERP on a regular basis.
  19. Perform any other task assigned by HOD.


Requirements
  • 2-3 years' experience in procurement or purchasing.
  • High level of accuracy and attention to detail.
  • Experience using an ERP purchasing system.
  • Ability to build good relationships with vendors and suppliers.
  • Strong communication and negotiation skills.
  • Analytical and problem-solving skills.
  • Ability to work as part of a broader team.
  • Display a positive 'can do' attitude.

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