Project Coordinator Position

17 hours ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Job Title: Project Administrator

Description:

The role of a Project Administrator is to provide critical support to project teams and senior executives in planning, executing, and monitoring projects. This involves developing detailed project plans, managing timelines, resources, and budgets, ensuring smooth coordination across teams, and maintaining comprehensive project documentation.

Key Responsibilities:

  1. Project Planning: Develop detailed project plans and schedules, including timelines, resource allocation, and budget tracking.
  2. Project Management: Manage project scope, budget, and schedule to ensure timely project delivery within defined parameters.
  3. Risk Management: Monitor and track project progress, proactively identifying and mitigating risks and issues.
  4. Communication: Ensure project milestones are met and communicate any delays or changes effectively.
  5. Collaboration: Collaborate with cross-functional teams to manage project dependencies and maintain seamless communication.
  6. Liaison: Act as a liaison between different departments to ensure alignment and progress on project objectives.
  7. Status Updates: Provide regular project status updates, issue reports, and risk assessments to stakeholders, including project sponsors and development teams.
  8. Documentation: Develop and maintain project documentation, including project plans, charters, risk logs, issue logs, and status reports.
  9. Tool Utilization: Utilize project management tools such as MS Planner, Asana, or Trello to track and manage project progress.
  10. Lessons Learned: Conduct post-project reviews and lessons learned sessions to improve processes and identify best practices.
  11. Communication Effectiveness: Ensure all project-related communications are clear, timely, and effectively delivered to relevant stakeholders.
  12. Resource Optimization: Coordinate project timeframes, resources, equipment, and data analysis to optimize project efficiency.
  13. Goal Alignment: Clearly define project objectives and align teams towards achieving them.
  14. Budget Management: Adhere to and manage project budgets, incorporating cost-saving measures where applicable.
  15. Team Motivation: Motivate team members and generate enthusiasm by emphasizing the project's key goals.
  16. Executive Support: Keep senior management and executives informed on project developments, challenges, and achievements.

Requirements & Skills:

  1. Project Experience: Proven experience in project administration, coordination, or management.
  2. Tool Proficiency: Hands-on experience with project management tools such as MS Planner, Asana, or Trello.
  3. Organizational Skills: Strong organizational and multitasking skills.
  4. Communication Skills: Excellent communication and interpersonal abilities.
  5. Problem-Solving Skills: Ability to manage budgets, schedules, and project scope effectively.
  6. Analytical Skills: Problem-solving and analytical skills to identify risks and implement solutions.
  7. Collaboration: Ability to work independently and collaboratively in a fast-paced environment.

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