Senior Schools Operations Manager

The Administration and Compliance Manager plays a pivotal role in ensuring the smooth operation of schools. This position is accountable for overseeing a portfolio of 40 to 60 schools, supported by various teams.

• Inventory Management
• Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.
• Conduct regular inventory audits and counts to prevent overstocking and stockouts.
• Accurately forecast demand and ensure timely, need-based distribution of materials to schools.

• Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.
• Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.
• Ensure Fuel limits of School vans are calculated meticulously, and consumption tracking is done with vigilance.
• Manage and report road accidents promptly, ensuring appropriate documentation and adherence to safety protocols.
• Assess vehicle requirements and develop effective utilization plans to maximize efficiency and cost-effectiveness.
• Identify vendors for Vehicle Repair and Maintenance (VRM) services and ensure quality of work.
• Maintain detailed records by tracking and recording all VRM-related expenses.
• Coordinate the timely and compliant disposal of vehicles no longer in use, ensuring proper documentation and procedures.

• Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).
• Define the scope of work and prepare cost estimates for annual budget for minor R&M activities at schools; in coordination with Engineering ACMs.
• Identify and shortlist suitable vendors for R&M tasks. Supervise ongoing work to ensure quality standards are met in alignment with project expectations; in coordination with Zonal Fleet Administrator.
• Oversee vendor payment processing and maintain accurate records of related expenses. Ensure timely closure of financial advances and compliance with reporting protocols.
• Coordinate with the Engr Department for timely and effective execution of major R&M activities at school.

• Identify potential school sites through personal research and references.
• Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).
• Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.
• Provide support in the site finalization process by preparing and submitting relevant documentation for internal and external approvals.
• Coordinate and manage all paperwork related to land acquisition, including documentation required by Donor Services and government departments. Ensure timely processing of legal formalities and smooth transfer of land ownership.
• Support the Engineering team in conducting surveys and soil testing for approved school sites.
• Liaise with contractors and the Engineering team to monitor construction progress, address any site-level issues, and ensure timely updates.

• Coordinate and accompany donors during school visits, ensuring a smooth experience.
• Share timely visit reports and key observations with the Regional Manager (RM) and the DJS Team.
• Foster strong relationships with the local community and build trust and support for the school. Assist in driving student admissions and improving attendance.
• Handle community-related grievances empathetically, support local development projects, and proactively identify and mitigate potential conflicts.
• Engage with local government officials to build goodwill and secure support for school safety, resources, and to raise awareness about the organization's work.

• A challenging and rewarding role that makes a tangible impact on the lives of students and communities.
• A collaborative and dynamic work environment that encourages growth, innovation, and excellence.
• Opportunities for professional development, networking, and career advancement.