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Director Support Specialist
7 hours ago
Job Overview
The Executive Assistant to a Director plays a vital role in supporting the director's professional life and ensuring the smooth operation of their office.
Responsibilities
- Provide administrative and clerical support to the director, including organizing schedules, handling correspondence, and preparing documents.
- Manage office supplies, maintain equipment, and coordinate vendor relationships.
- Act as a liaison between the director and other departments, clients, or external stakeholders, communicating sensitive information with discretion and professionalism.
- Coordinate travel arrangements, events, and conferences, ensuring seamless logistics and coordination.
- Assist with task and deadline management, prioritizing critical deadlines and following up on pending tasks.
- Handle confidential information with utmost care and discretion, maintaining confidentiality in executive decisions and strategies.
- Support various projects and initiatives as assigned by the director, assisting in preparation and coordination of presentations, reports, and data collection.
- Manage records of financial transactions, company policies, contracts, and legal documentation, ensuring proper filing and reporting.
- Identify and address issues proactively, offering solutions to administrative inefficiencies and recommending improvements to work processes.
- Assist with client relations, coordinating meetings, scheduling, and ensuring timely responses to clients' needs.
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