Senior Administrative Executive

1 day ago


Islamabad, Islamabad, Pakistan beBee Careers Full time

**About the Role:**

The senior administrative executive is a key member of the team, responsible for providing high-level administrative support to the CEO. This role involves managing the CEO's calendar, scheduling meetings, and prioritizing appointments, as well as maintaining client communication pipelines and tracking project deliverables.

The successful candidate will be highly organized, have excellent communication skills, and be able to work effectively in a fast-paced environment. They will also be proficient in using Google Workspace, ClickUp, and Zoho Books.

**Key Responsibilities:**

  1. Administrative Support:
  • Manage the CEO's calendar, schedule meetings, and prioritize appointments
  • Filter and manage the CEO's email inbox, responding to routine inquiries independently
  • Prepare meeting agendas, record minutes, and manage follow-ups
  • Handle travel planning (domestic and international)
Project Coordination:
  • Maintain client communication pipelines and update CRM
  • Track project deliverables, deadlines, and updates in ClickUp
  • Prepare reports, presentation decks, and documentation for clients and internal use
  • Coordinate between departments/partners to ensure timely task execution
System Management:
  • Manage ClickUp (Tasks, Docs, CRM integration)
  • Operate Zoho Books for basic invoicing and finance tracking
  • Use Google Workspace (Docs, Sheets, Gmail, Drive)
  • Support basic automation setup across systems

**Requirements:**

  • Excellent written and spoken English
  • Mastery in Google Workspace (Docs, Sheets, Slides, Gmail)
  • Experience with ClickUp and Zoho Books (or ability to learn fast)
  • Excellent formatting, drafting, and document management skills
  • Ability to proactively prioritize, anticipate needs, and solve problems
  • Discretion with confidential information


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