Director Support Specialist

4 days ago

Gujranwala, Punjab, Pakistan beBee Careers Full time
Job Description:

The Personal Assistant to Director role is a comprehensive support service position that requires a high level of professionalism, confidentiality and discretion. The successful candidate will be responsible for providing administrative assistance to the Director in all aspects of office operations.

Key Responsibilities:
  • Devising and maintaining office systems, including data management and filing.
  • Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • Screening phone calls, enquiries and requests, and handling them when appropriate.
  • Meeting and greeting visitors at all levels of seniority.
  • Organizing and maintaining diaries and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the Director.
  • Carrying out background research and presenting findings.
  • Producing documents, briefing papers, reports and presentations.
  • Organizing and attending meetings and ensuring the Director is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and research.
  • Responsibility for accounts and budgets.
  • Taking on some of the Director's responsibilities and working more closely with management.
  • Deputizing for the Director, making decisions and delegating work to others in the Director's absence.
  • Being involved in decision-making processes.


Required Skills and Qualifications:

The ideal candidate will have excellent communication and organizational skills, with the ability to maintain confidentiality and handle sensitive information. They will also have strong problem-solving skills, with the ability to think critically and make informed decisions. Additionally, they will have proficiency in Microsoft Office and other software applications, as well as experience in data management and filing.

Benefits:
  • Opportunity to work in a dynamic and supportive team environment.
  • Professional development and training opportunities.
  • A competitive salary and benefits package.

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