Office Manager
13 hours ago
Role Description:
The Project Administrator is responsible for providing expert administrative support to the Management and Project Core Team at Xad Technologies LLC, focusing on delivering operational excellence and project success.
Key Job Responsibilities:
- Offering high-level administrative assistance to the Project Core Team and management.
- Creation of a project governance framework detailing regular meetings and reviews for the Project Core Team.
- Coordinating meetings, arranging travel, and handling office needs for the Project Core Team.
- Regular updates and maintenance of company databases.
- Systematic record-keeping in Excel and physical formats, monitoring and verifying correspondence.
- Production of regular reports on expenses and office budgets, highlighting areas for improvement.
- Liaising with the Finance department for chamber letters and supporting visa-related documentations.
- Effective management of leave records, guaranteeing timely filing, scanning, and dissemination to relevant staff members.
- Collaboration in generating timesheets and cross-verifying daily attendance registers in line with leave records.
- Efficient upkeep of all DN records and submission of DNs to PR when necessary.
- Streamlining letter collection from PR and concurrent circulation amongst team members.
- Procurement of materials from local vendors and acquisition of grocery and cleaning supplies as needed.
- Digitization of documents, including cash advance requests, travel requests, expense claim forms, and medical claims for all staff members.
- Secure storage of approved cash advance requests and expenses following circulation.
- Additional tasks assigned by Line Managers/Management will be handled.
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