Executive Support Officer

2 days ago


Gujranwala, Punjab, Pakistan beBee Careers Full time
Job Description

The Executive Support Officer will provide comprehensive, confidential, and professional support to the Director in all aspects of office operations.

  1. Administrative Support: Manage office systems, data management, and filing.
  2. Travel Arrangements: Arrange travel, visas, and accommodation for the Director.
  3. Communication: Screen phone calls, emails, and requests, and handle them accordingly.
  4. Meetings and Greetings: Meet and greet visitors at all levels of seniority.
  5. Diary Management: Organize and maintain diaries, making appointments as needed.
  6. Correspondence: Deal with incoming mail, faxes, and post, often corresponding on behalf of the Director.
  7. Research and Reports: Conduct background research and present findings.
  8. Document Preparation: Produce documents, briefing papers, reports, and presentations.
  9. Meeting Support: Organize and attend meetings, ensuring the Director is well prepared.
  10. Liaison and Communication: Liaise with clients, suppliers, and other staff.
  11. Special Projects: Carry out specific projects and research tasks.
  12. Accountability: Be responsible for accounts and budgets.
  13. Delegation: Deputize for the Director, make decisions, and delegate work to others in their absence.


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