Administrative Support Specialist

3 days ago

Karachi, Sindh, Pakistan beBeeAdminSupport Full time
Administrative Support Role

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist. In this position, you will be responsible for providing administrative support services to various teams, primarily related to office management activities.

  • This includes handling day-to-day administrative tasks such as communication, rostering, attendance, reports, presentations, coordination, procurement, bills, payments, security / gate passes, filing, mail, etc.
  • You will also be responsible for coordinating business trips, travel arrangements, and meetings as needed; preparing agendas, documents, and minutes of meetings, and circulating them accordingly.

In addition to these duties, you will maintain third-party vendor staff records, including janitorial, security, office administrative, and maintenance staff. You will also be responsible for completing preventive maintenance requirements and ensuring proper utilization of vehicles.

Your skills in data management and cost-effective resource allocation will be crucial in this role. You must be able to work effectively in a fast-paced environment with fluctuating priorities and deadlines. Additionally, you should have excellent tracking and time management skills, good problem-solving and decision-making skills, and be dependable, self-initiative, and take ownership of your tasks.

Required Qualifications:

  • Higher Diploma in Office Management/Secretarial Skills from a recognized institution is acceptable.
  • Bachelor's degree in Management/Administration or equivalent is preferred.
  • Proficient in Microsoft Office, Internet, and Web Search.
  • Fluent in English and Urdu Language.

Benefits:

  • This role offers an exciting opportunity to work in a dynamic environment with opportunities for growth and development.
  • You will be part of a team that values collaboration, open communication, and mutual respect.
  • This position requires a strong attention to detail, excellent organizational skills, and the ability to prioritize tasks effectively.

Contact Information: For more information, please contact us at [insert contact information]. We look forward to hearing from you

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