Project Coordinator

4 days ago

Lahore, Punjab, Pakistan beBeeProject Full time 700,000 - 1,100,000

Job Title: Project Coordinator

">Role Overview

We are seeking a detail-oriented and proactive project coordinator to join our operations team. The ideal candidate will possess a strong background in planning, commercial administration, invoicing, and team coordination.

Key Responsibilities:
  • Planning & Administration
    • Collaborate with managers and team leads to meet operational targets.
    • Maintain site coverage and rotational planning to ensure uninterrupted contract delivery and compliance with SAI standards.
    • Coordinate site schedules to ensure 100% compliance with staffing and coverage requirements.
    • Ensure adherence to internal/external audits, QHSE standards, and client feedback mechanisms.
    • Collect and compile monthly and quarterly reports with inputs from site teams and Leads.
    • Assist in internal expense tracking and effective use of SSAS tools.
    • Liaise with logistics and HR teams for team onboarding, deployment, and site rotations.
  • Commercial Planning & Invoicing
    • Monitor project finances, including payment tracking, purchase orders, invoicing, and statements while maintaining confidentiality.
    • Prepare work-in-progress (WIP) and monthly management reports independently.
    • Develop dashboards for financial and operational insights.
    • Conduct P&L analysis and maintain costing sheets, budgets, and financial approvals in coordination with the O&M manager.
  • Vendor & Accounts Management
    • Verify and process vendor invoices for timely payment.
    • Ensure timely invoicing and receivables across all operational regions in line with contract terms.
    • Reconcile financial records and system reports; produce monthly account analysis and summaries.
Requirements:

To be successful in this role, you must have:

  • A bachelor's or master's degree in engineering (preferably electrical, electronics, mechatronics, or telecom).
  • Minimum 3+ years in project planning/administration; 1–3 years of team rotation and administrative planning experience.
  • Proficient in MS Project or equivalent planning software; advanced MS Excel, PowerPoint, and Word skills.
  • Proven experience in financial tracking, reporting, and commercial administration.
  • Strong organizational and leadership skills with cross-functional collaboration experience.
  • Excellent written and verbal communication skills.
  • Knowledge of HSE standards and safety protocols.
  • High integrity with the ability to handle sensitive information confidentially.

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