
Administrative Coordinator
5 days ago
We are seeking a highly organized and communicative Receptionist to be the face of our organization.
Responsibilities:
- Manage the reception area, ensuring a welcoming environment at all times.
- Greet and assist guests, clients, and vendors; maintain visitor log and ensure smooth check-in/check-out.
- Handle incoming phone calls, emails, and walk-in queries with professionalism and efficiency.
- Manage meeting room schedules, maintain the calendar, and ensure adherence to meeting protocols and usage rules.
- Support daily office operations, documentation, and coordination tasks as directed.
- Manage basic petty cash transactions, maintain records, and report usage regularly.
- Assist in preparing, processing, and tracking purchase orders in coordination with the procurement/admin team.
- Ensure cleanliness and maintenance of the reception area and surroundings.
- Oversee cleaning schedules and performance of housekeeping staff; report any issues.
- Assist in maintaining digital and physical records as per office protocols.
Qualifications:
- Minimum Intermediate / Bachelor's Degree preferred
- 1–2 years of relevant experience in a similar administrative/receptionist role
- Strong communication and interpersonal skills
- Presentable, organized, and detail-oriented
- Ability to multitask and handle confidential information discreetly
- Proficiency in Microsoft Excel and Google Sheets
- Familiarity with Google Chat and collaboration tools (Docs, Calendar, Drive)
- Comfortable working with basic office software and digital communication platforms
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