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Administrative Support Specialist
5 days ago
We are a leading accounting firm based in Sydney, Australia, providing comprehensive bookkeeping, accounting, tax, and advisory services to a diverse clientele. Our mission is to deliver exceptional results while fostering a collaborative work environment.
Job Overview:This role plays a pivotal part in ensuring the smooth operation of our executive team. As an Executive Assistant, you will be responsible for managing schedules, coordinating meetings, handling confidential information, and providing administrative support. Your attention to detail, strong communication skills, and ability to multitask are essential for success in this position.
Key Responsibilities:- Schedule Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
- Communication: Handle incoming and outgoing communications on behalf of the executives, including emails, phone calls, and written correspondence.
- Meeting Coordination: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
- Documentation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
- Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
- Office Management: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
- Support Projects: Provide support on special projects and initiatives as required by the executive team.
- Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
- Internal Communication: Manage incoming and outgoing calls via Zoom.
- Experience: A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Education: A relevant diploma or degree in business administration or a related field is preferred.
- Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Fluency in English is required.
- Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
- Professionalism: A high level of professionalism and the ability to handle sensitive and confidential information with discretion.
- A competitive salary and benefits package.
- Opportunities for professional growth and career advancement.
- A supportive and collaborative team environment.
- A commitment to work-life balance and employee well-being.
- A modern office located in Sydney.
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