Virtual Financial Operations Manager

4 days ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Kids U is a growing early childhood learning institute seeking an experienced Virtual Human Resources Manager to develop a best-in-class employment experience.

The ideal candidate will be innovative and technology-savvy to set up effective virtual office tools and remote management strategies.

Responsibilities include:

  • Bulk charges: checking all families and records, inquiring with sites regarding current charges, schedule changes, and terminations.
  • Updating records with correct schedules, ensuring the 1st month deposit is recorded and that the void cheque is received during orientation.
  • Subsidies: checking records, statements of payment from the government, notifying parents of expiring subsidies.
  • Third-party invoicing: sending invoices mid-month to ensure payment is received before bulk charges.
  • Promotions: notifying parents whose promotions are expiring at the end of the month that they will be charged the full tuition fee as of the 1st of next month.
  • Outstanding balances: checking balances for every site, emailing/calling parents inquiring about the status of payment, notifying sites if and when the payment will be made.
  • Reviewing unpaid invoices, sending reminders to parents regarding unpaid balances, updating applications with payments made.
  • Reviewing and updating 'tuition tracking' spreadsheets for each site and preparation of Reasonability tests.
  • Being the contact for all sites for any inquiries.
  • Claim adjustments for past claims made to the government for staff and kids.
  • Collections: looking into outstanding balances, reviewing accounts to follow up with parents.
  • Subsidy claims: submitting monthly child and staff claims to the government.
Job Specification
  • Remote office capabilities: secured internet connection, suitable working computer, telephony and virtual call applications.
  • 5+ years finance management experience.
  • Must be able to communicate clearly and effectively and be fluent in English, both speaking and writing with excellent grammar.
  • Educational management experience would be a plus.
  • Must be adept at problem-solving.
  • Must possess excellent time management skills.
  • Must possess strong interpersonal skills.
  • Must be able to effectively read and interpret information, present numerical data resourcefully, and skillfully gather and analyze information.
  • Must be able to prioritize and plan work activities to use time efficiently.
  • Must be organized, accurate, thorough, and able to monitor work for quality.

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