Office Coordinator

1 day ago

Lahore, Punjab, Pakistan beBee Careers Full time
Office Coordinator

The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office. This position involves providing administrative support, coordinating among departments, maintaining office facilities, managing vendors, and creating an efficient work environment.

Main Responsibilities:
  • Greet visitors and direct them accordingly.
  • Answer phone calls, emails, and other correspondence, and route them to the relevant personnel.
  • Schedule meetings, appointments, and manage calendars for employees.
  • Maintain and organize office files and records, both physical and digital.
  • Assist HR and other departments with document preparation and internal communication.

Key Operations:
  • Ensure the office is clean, organized, and well-maintained at all times.
  • Order and manage office supplies, equipment, and pantry stock.
  • Coordinate maintenance and repairs for office equipment and facilities.
  • Oversee mail distribution, couriers, and document dispatch.
  • Maintain an efficient filing system (hardcopy & digital).

Coordination & Communication:
  • Liaise between departments for inter-office coordination.
  • Coordinate with vendors, suppliers, and service providers.
  • Support event planning for office activities, meetings, and employee engagement events.
  • Assist with onboarding arrangements for new employees (desk setup, access cards, etc.).

Financial Support (if applicable):
  • Assist with petty cash management and office expense reports.
  • Track utility bills, office supply expenses, and service invoices.

Qualifications:
  • Bachelor's degree in Business Administration, Management, or related field (preferred).
  • 1–3 years of experience in office administration or coordination roles.
  • Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Professional attitude and appearance.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:
  • Experience working in HR or Admin support roles is a plus.
  • Familiarity with office management software or tools (e.g., Trello, Slack, Zoho, etc.).
  • Basic understanding of finance or procurement processes.

Work Environment:
  • Office-based position with standard working hours.
  • May require occasional overtime or weekend availability for events or urgent tasks.

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