Administrative Support Specialist

2 weeks ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Title: Team Coordinator

We are seeking a highly motivated and detail-oriented professional to join our Administrative team in Islamabad, Pakistan.

The successful candidate will be responsible for providing administrative support to project operations, office management, and facilities. This includes managing administrative tasks, coordinating communications, and facilitating project activities to ensure team productivity.

Main Responsibilities
  • Coordinate relationships with government, private sector, and civil society clients and partners.
  • Communicate and liaise with units across the organization and with team members at headquarters and in Pakistan.
  • Draft documents, translate when necessary, and proofread in English.
  • Use word processing, shared drives, and desktop publishing to produce reports, graphs, and figures following Bank formats.
  • Manage schedules, monitor changes, and communicate updates to staff and external officials.
  • Assist in event planning and logistics for conferences, workshops, and meetings.
  • Monitor task budgets and performance metrics.
  • Track project steps and provide assistance on project-related matters.
  • Undertake analytical and writing assignments as needed.
  • Maintain distribution lists, contact lists, and files (paper and electronic).
  • Maintain confidentiality of the unit.
  • Support missions and staff visits, including preparation, coordination, and logistics.
Required Competencies
  • Technology and systems knowledge: Proficiency with MS Office, SAP, graphic design, and desktop publishing.
  • Project and task management: Organizational skills, attention to detail, and ability to manage multiple tasks.
  • Versatility and adaptability: Receptiveness to change and willingness to learn new solutions.
  • Client Orientation: Professional attitude and understanding client needs.
  • Drive for Results: Ownership of deadlines and results.
  • Teamwork and Inclusion: Collaboration and respect for diverse viewpoints.
  • Knowledge, Learning, and Communication: Sharing information effectively.
  • Business Judgment and Analytical Decision Making: Managing information and preparing reports.
  • Communication: Excellent verbal and written skills in English and Urdu, capable of preparing clear and professional materials.
About Us

We are one of the world's largest sources of funding and knowledge for developing countries. Our mission is to end extreme poverty and promote shared prosperity by improving lives and livelihoods through economic opportunities.

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