Administrative Lead

7 days ago


Karachi, Sindh, Pakistan Citigroup Full time

Overview

Citigroup seeks a highly skilled Administrative Support professional to join our team. The ideal candidate will possess excellent organizational skills, strong attention to detail, and effective communication abilities.

Job Description:

The Senior Executive Assistant will provide comprehensive administrative support to senior leadership within the franchise. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Key Responsibilities:

  1. Manage day-to-day calendar(s) of senior leadership.
  2. Coordinate executive level manager appointments, meetings, receptions, and conference calls.
  3. Prepare and review materials and correspondence for meetings.
  4. Assist with creation/modification of presentations, spreadsheets, and other various documents.
  5. Liaise with consulates for visa-related matters.
  6. Manage international traveler logistics, including car transportation, security arrangements, and hotel coordination.
  7. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system.
  8. Handle regulatory correspondence dissemination and reporting for CCO travel.
  9. Manage contract lifecycle for NEMs.
  10. Manage billing-related activities for trade associations associated with the franchise.
  11. Order supplies and process invoices through Procure to Pay system.
  12. Process and follow-up on Virtual Requests.
  13. Assist in ad-hoc reports special projects as needed.

Requirements:

  • Previous office administration experience preferably within a large and complex financial services or similar organization.
  • Highly proficient in Microsoft Office.
  • Consistently demonstrates clear and concise written and verbal communication skills.
  • Demonstrated ability to quickly gain command of new systems.
  • Self-motivated and detail oriented.


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