Procurement Specialist

1 day ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Procurement and Administrative Expert

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The ideal candidate will be responsible for managing events, travel logistics, and procurement processes to ensure efficient office operations.

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Key Responsibilities:

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  • Event Planning:">
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    • Coordinate event planning and venue arrangements for official events and workshops at approved hotels.">
    • Arrange accommodations for staff, partners, and consultants for national and international events and workshops.">
    • Expedite the processing of international visas for staff and consultants in the shortest possible time.">
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  • Procurement and Supply Chain Management:">
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    • Supervise the supply chain, training materials, and inventory records, including IT and other equipment.">
    • Assist with submitting purchase requisitions in software.">
    • Update and maintain vendor records, reviewing them on a quarterly basis.">
    • Adhere to approved procurement policies, SOPs, and guidelines for both micro and macro procurements.">
    • Execute the procurement process according to policy, including screening, prequalifying, and selecting vendors; preparing, finalizing, and circulating RFQs, quotations, and bids; and creating comparative statements for review and issuing purchase orders.">
    • Ensure procurement tracking/process sheet is maintained and shared during monthly meetings.">
    • Identify vendors and complete due diligence before entering them as valid suppliers.">
    • Negotiate with new vendors for corporate room rates and BTC facilities.">
    • Manage vendor/supplier selection, due diligence, negotiation, and finalization.">
    • Follow up with vendors for timely invoice submission and submit them to Finance with proper documentation for payment.">
    • Provide training to staff on procurement policies and procedures.">
    • Stay updated on industry trends and best practices in procurement and office management.">
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  • Office Management:">
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    • Supervise the administrative team, including handyman staff, and ensure quality housekeeping is maintained.">
    • Ensure all office equipment is operational and functional.">
    • Ensure continuous availability of office stationery and supplies.">
    • Keep records of unserviceable items and arrange for their disposal.">
    • Monitor the aesthetics and hygiene of the country office.">
    • Mentor and guide the team to provide logistical and other office maintenance support.">
    • Ensure office vehicles and equipment are insured yearly and follow up with the insurance company for renewals.">
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Requirements:

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  • Education:">
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    • Bachelor's or Master's degree in Business Administration, Management, Supply Chain Management, or a related field. A Master's degree is preferred.">
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  • Experience:">
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    • Minimum of 5 years of experience in office management, event planning, and procurement.">
    • Proven experience in managing international and national travel logistics.">
    • Experience in supervising administrative teams and managing office operations.">
    • Experience in vendor management, including negotiation and contract finalization.">
    • Familiarity with procurement processes and policies.">
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  • Skills:">
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    • Strong organizational and multitasking skills.">
    • Excellent negotiation and vendor management skills.">
    • Proficiency in procurement and inventory management software.">
    • Effective communication and interpersonal skills.">
    • Attention to detail and problem-solving abilities.">
    • Competency in Microsoft Office Suite (Word, Excel, PowerPoint).">
    • Ability to work under pressure and meet deadlines.">
    "],

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