Executive Secretary

Introduction to Company

Established in 1989, Metropolitan Warehouse & Delivery (MWD) is a leading provider of premier White Glove furniture delivery services in the USA. With operations in 44 cities across the USA and a dedicated team of over 1,200 professionals, MWD specializes in ECommerce furniture delivery, warehousing, and comprehensive white-glove delivery solutions.

Job Specifications

• Time: 5:00 PM - 2:00 AM
• Location: Plaza 145, Civic Center, Phase IV, Bharia Town, Rawalpindi
• Job Type: Onsite - Full Time
• Education: Bachelor's in business administration, Management, or a related discipline.
• Experience: 3 to 5 years of experience as an Executive Secretary, Personal Secretary
• Skill Set: English Communication, Proficiency in Microsoft Office, Project Managment
• Residence: Must be located in Rawalpindi/Islamabad

Job Description

The Executive Secretary provides high-level administrative and executive support to the President of the organization. This role requires exceptional organizational, communication, and time management skills to ensure seamless coordination across multiple time zones. The incumbent will be responsible for managing executive schedules, travel arrangements, and confidential correspondence, serving as a key liaison between the President and internal as well as external stakeholders. The position requires a proactive, professional, and detail-oriented individual capable of handling sensitive information with utmost confidentiality and discretion while ensuring efficiency in all administrative operations.

Executive Support & Coordination

• Manage the President's calendar, appointments, and daily schedule, ensuring optimal time utilization
• Organize and coordinate meetings, conference calls, and video conferences across global time zones
• Prepare agendas, take minutes, and ensure timely follow-up on action items.
• Draft, review, and manage official correspondence, reports, and presentations with precision and professionalism.

Travel & Logistics Management

• Arrange international and domestic travel itineraries, including flight bookings, accommodations, visas, and local transportation.
• Ensure all travel plans align with organizational policies and personal preferences of the President.
• Manage and reconcile travel expenses and related documentation.

Communication & Liaison

• Serve as the primary point of contact between the President and internal/external stakeholders.
• Coordinate information flow, ensuring timely communication between departments and leadership.
• Handle confidential information with discretion and maintain professional relationships with global teams.

Administrative & Office Support

• Maintain accurate and organized filing systems (both electronic and physical).
• Oversee document control, ensuring confidentiality and version accuracy
• Support senior management in coordination of office events, meetings, and special projects as required.
• Prepare data, charts, and reports using Microsoft Excel and PowerPoint.

Confidentiality & Professionalism

• Maintain the highest standards of integrity and discretion in handling sensitive matters.
• Exhibit professionalism and diplomacy in all interactions on behalf of the President

Employee Benifits

• Market Competetive Salaries
• Promotions & Yearly increments (Based on Performance)
• EOBI & Gratuity
• 2 Yearly Bonuses
• Medical Insurance (Employee, Spouce & Children)
• Life Insurance
• Employee Health Care Program (Gym, Kitchen/Mess Services, Inhouse doctor)
• Employee Social Activity Program (Tours, Office Celebrations, Team collaboration)

Job Type: Full-time

Work Location: In person