Administrative Officer

3 days ago

Hyderābād, Sindh, Pakistan Zeeshan Institute of Science & Technology (ZIST), Hyderabad Full time 500,000 - 1,200,000 per year
  • Maintain data required for regulatory bodies (e.g., STEVTA,SBTE,TTB,BBSYDP, NAVTTC, ).
  • Oversee day-to-day administrative operations of the institute.
  • Maintain student, faculty, and staff records (physical and digital).
  • Supervise office support staff (clerks, receptionist, cleaners, etc.).
  • Manage institutional correspondence, emails, and telephone communications.
  • Ensure proper maintenance of office infrastructure, classrooms, furniture, and equipment.
  • Manage inventory of supplies, teaching materials, and stationery.

  • Liaise with vendors, service providers, and contractors for repairs and services.

  • Human Resource Coordination:

  • Assist in recruitment processes (posting jobs, collecting CVs, scheduling interviews).

  • Maintain employee attendance, leave records, and personnel files.

  • Coordinate payroll inputs and HR documentation in collaboration with HR/accounting staff.

  • Academic and Exam Support:

  • Coordinate classroom schedules, timetables, and event calendars.

  • Provide logistical support during exams, trainings, and academic events.

  • Help with student admissions, fee records, ID cards, and certification issuance.

  • Policy and Compliance:

  • Ensure the implementation of institutional policies and SOPs.

  • Maintain data required for regulatory bodies (e.g., STEVTA,SBTE,TTB,BBSYDP, NAVTTC, ).

  • Assist in preparing reports for audits, inspections, or accreditations.

  • Communication and Liaison:

  • Act as a liaison between administration, faculty, students, and external stakeholders.

  • Organize meetings, prepare minutes, and follow up on action items.

Job Type: Full-time

Work Location: In person

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