Admin Manager

4 days ago

Pakistan Wafi Energy Full time
Description

The Admin Manager ensures efficient administrative management, asset control, and support to operational and HSSE functions at the Machike Installation. The role covers facilities and services management, compliance, permit-to-work coordination, emergency response planning support, and supervision of 3rd party service staff.

Key Responsibilities

  • Administration & General Services – Manage office administration, utilities, security, housekeeping, catering, and vendor contracts.
  • Asset Management – Maintain asset register, ensure proper utilization/maintenance, and periodic verification.
  • Compliance & Governance – Ensure compliance with company policies, labor laws, and regulatory requirements. Maintain licenses/permits and support ethics & compliance culture.
  • HSSE Support- Support in effective implementation of HSSE.
  • Permit-to-Work (PTW) – Administer PTW records, filing, and compliance coordination with operations/maintenance.
  • Emergency Response Planning (ERP) – Support ERP updates, documentation, drills, and resource availability.
  • 3rd Party Service Staff Management – Oversee contracts, attendance, and performance of security, drivers, and housekeeping staff.
  • Finance & Procurement Support – Manage petty cash, procurement of goods/services, and vendor payments.
  • Stakeholder & External Relations – Liaise with authorities, auditors, regulators, and community representatives.

Key Deliverables

  • Efficient administration and facility management.
  • Updated and verified asset records.
  • HSSE compliance and accurate documentation and reporting.
  • Effective ERP support and drill facilitation.
  • Compliance with labor laws and regulatory standards.
  • Effective oversight of 3rd party service staff.

Qualifications & Experience

  • Bachelor's degree in business administration/management/engineering/finance/Science (Master's preferred).
  • 7–10 years of relevant administration/asset management experience, preferably in oil & gas/industrial sector.

Skills & Competencies

  • Strong organizational and administrative skills.
  • Asset management and record-keeping expertise.
  • Knowledge of PTW & ERP protocols.
  • Leadership and supervision of service staff/vendors.
  • Stakeholder engagement and problem-solving abilities.
  • Proficiency in MS Office and ERP systems.

Location: Machike

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