Data Entry Operator

Job Description — Data Entry Operator

Location: Karachi, Pakistan

Employment type: Full-time, Office-based

Reports to: Office Manager / Project Accountant / Operations Manager

About us

We are a growing construction company delivering commercial and residential projects. We value accuracy, clear communication, and timely delivery. We're looking for a dependable Data Entry Operator to keep our project records, invoices, and materials databases accurate and up to date so operations and finance can run smoothly.

Job summary

The Data Entry Operator will be responsible for entering, updating, and maintaining accurate project and financial records in our office systems. This role supports project teams, procurement, and accounting by ensuring high-quality, timely data capture from field documents, invoices, purchase orders, timesheets, and supplier records.

Key responsibilities

• Accurately input and update data related to invoices, purchase orders, receipts, timesheets, material deliveries, subcontractor records, and daily site logs.
• Scan, digitize, and index paper records; maintain organized electronic filing systems.
• Validate source documents for completeness, correct obvious errors, and flag discrepancies to supervisors.
• Reconcile data between systems (e.g., comparing supplier invoices to purchase orders and delivery receipts).
• Maintain and clean databases: remove duplicates, correct inconsistencies, and ensure data integrity.
• Prepare basic reports and data extracts for project managers and accounting (e.g., weekly material usage, outstanding PO lists).
• Enter and update vendor/supplier contact and payment info.
• Coordinate with site supervisors and procurement to obtain missing documentation.
• Follow company policies on record retention, security, and confidentiality.
• Suggest and help implement small process improvements to streamline data capture and reduce errors.

Required qualifications & experience

• High school diploma or equivalent; certificate in Office Administration, Business, or related field preferred.
• 1+ years of data entry or administrative experience; experience in construction, procurement, or accounting environments is a strong plus.
• Proficiency with MS Excel (tables, basic formulas, sorting/filtering) and Microsoft Office suite.
• Experience with business/ERP/accounting software or construction management platforms is desirable (training can be provided).
• Strong typing speed with high accuracy and attention to detail.
• Basic understanding of invoices, purchase orders, and timesheet concepts.

Skills & competencies

• Exceptional attention to detail and commitment to accuracy.
• Good organizational skills and ability to prioritize repetitive tasks.
• Strong written and verbal communication; able to follow-up with field staff and vendors professionally.
• Reliable, punctual, and able to work within deadlines.
• Comfortable handling confidential financial and personnel information.
• Problem-solving mindset — able to spot inconsistencies and follow up until resolved.
• Basic numerical literacy and comfort working with figures.

Performance expectations / KPIs (examples)

• Data accuracy ≥ 99% (error rate below company threshold).
• Timely processing of invoices and timesheets (e.g., processed within X business days of receipt).
• Response time for document requests from project teams (e.g., within 24–48 hours).

Working conditions

• Standard office hours (e.g., 9:00 AM – 6:00 PM)
• Mostly office-based; occasional visits to sites or suppliers to collect documentation.
• Sedentary work with computer/keyboard use for extended periods.

Job Type: Full-time

Experience:

• Data Entry: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person