Admin and Accounts Manager

5 days ago

Rawalpindi Gpo, Pakistan ELECTROSOLZ Full time 1,500,000 - 3,000,000 per year

Job Title: Admin & Accounts Manager

Location: Electrosolz (ES) Office

Reports To: CEO / Managing Director

Job Purpose:

The Admin & Accounts Manager will oversee financial management, bookkeeping, procurement, and administrative operations at Electrosolz. The role ensures smooth office functioning, accurate financial reporting, timely vendor/client payments, and compliance with local accounting and tax regulations. The position also involves managing office resources, documentation, and supporting the CEO by reducing daily administrative and financial workload.

Key Responsibilities:1. Accounts & Finance Management

  • Maintain day-to-day accounting records (cash book, ledgers, petty cash, bank transactions).
  • Prepare monthly financial summaries, expense reports, and profit/loss overviews.
  • Monitor receivables and payables — follow up with clients for payments and manage vendor dues.
  • Prepare invoices, quotations, and receipts for clients.
  • Reconcile bank statements and maintain accurate documentation of all financial transactions.
  • Assist in preparing tax-related documentation and coordinate with tax consultants (Sales Tax, Income Tax, etc.).
  • Track project-wise expenses and ensure cost control within budgets.

2. Procurement & Vendor Management

  • Handle purchases for materials, tools, electronics components, 3D printing supplies, etc.
  • Maintain updated vendor lists, compare quotations, and ensure best price and quality.
  • Record all purchase orders, bills, and payment statuses.
  • Coordinate delivery schedules and material receipts with the workshop/3D printing team.

3. Office Administration & HR Support

  • Oversee general office operations — maintenance, supplies, and utilities.
  • Maintain attendance, leave records, and basic HR documentation.
  • Manage staff reimbursements, advances, and salary disbursements.
  • Organize company records, project files, and ensure safe data storage.
  • Support recruitment activities by coordinating with job platforms and scheduling interviews.

4. Coordination & Reporting

  • Prepare weekly summaries for management covering financial status, purchases, and office matters.
  • Maintain proper filing of purchase receipts, invoices, and correspondence.
  • Support coordination between departments (Accounts, Project Management, and Engineering) for smooth operations.
  • Assist the CEO in administrative decision-making and provide regular operational updates.

Skills & Competencies

  • Strong understanding of accounting principles and bookkeeping.
  • Proficiency in MS Excel / Google Sheets and accounting software (QuickBooks, Wave, or local equivalents).
  • Excellent organizational and multitasking skills.
  • Strong communication and documentation skills (English & Urdu).
  • Knowledge of Pakistan tax rules, vendor billing, and company expense documentation.
  • Integrity, reliability, and attention to detail.

Qualifications

  • B.Com, BBA, or MBA (Finance/Accounts) or equivalent degree.
  • 3–5 years of experience in accounting and office administration.
  • Experience in a manufacturing, design, or technology firm preferred.

Performance Indicators

  • Timely and accurate financial reports.
  • Reduced financial discrepancies and better expense control.
  • Smooth administrative operations with minimal supervision.
  • On-time payments and strong vendor/client relationships.

Work Hours

  • Full-time, on-site position (Monday to Saturday).
  • Flexible hours during project deadlines or audit preparations.

Job Type: Full-time

Pay: Rs30, Rs50,000.00 per month

Work Location: In person

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