Front Desk Officer

5 days ago

Lahore, Punjab, Pakistan TUV Austria BIC Full time
Front Desk Officer / Receptionist at TUV Austria BIC, Pakistan

Our ideal candidate will be responsible for the following key tasks:

  • Answer and direct phone calls to relevant departments, ensuring seamless communication within the organization.
  • Update and maintain an accurate extension list, circulating it to office staff as necessary to prevent any misunderstandings or miscommunication.
  • Schedule and arrange both internal and external events, guaranteeing their successful execution and timely completion.
  • Maintain a comprehensive contact list of clients and vendors related to the Admin Department, facilitating effective collaboration and partnerships.
  • Provide general support to visitors, ensuring they receive assistance and information in a professional and courteous manner.
  • Act as the primary point of contact for both internal and external clients, handling inquiries and requests with tact and diplomacy.
  • Liaise with executive and senior administrative assistants to address requests and queries from senior managers, providing timely and accurate solutions.
  • Manage incoming and outgoing courier services, ensuring all deliveries and shipments are processed efficiently and securely.
  • Oversee office cleaning management, maintaining a clean and organized workspace that reflects positively on the company's image.
  • Manage stationary supplies, including sorting, storing, and distributing them as needed, with regular inventory checks to prevent stock depletion.
  • Book conference rooms as required by various departments, ensuring availability and accessibility for important meetings and events.
  • Ensure the front desk is consistently neat, presentable, and well-equipped with essential supplies, such as pens, forms, and paper.
  • Establish and maintain effective communication with vendors, fostering strong relationships and optimizing business operations.
  • Maintain an official visits and details sheet for employees, keeping track of travel arrangements and other important activities.
  • Perform additional responsibilities assigned by the Line Manager, adapting to changing needs and priorities as required.

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