Personal Assistant To General Manager

2 weeks ago

Rawalpindi Cantonment, Pakistan Unity Logistics & Supply Services Full time
Personal Assistant To General Manager

Unity Logistics & Supply Services, Pakistan

  1. Schedule GM's meeting on different venues.
  2. Get details of all upcoming events in country for GM.
  3. Note minutes of meetings of BODs.
  4. Prepare and maintain GM`s expenses.
  5. Meet and greet clients and visitors.
  6. Perform general duties like filing, mailing and faxing etc.
  7. Monitor overall activities: cleaning, food arrangements and house workers performance.
  8. Monitor GM`s room cleanliness, office stationary etc.
  9. Have to go abroad and local out stations for meeting and training (If required).
  10. Management of the GM's diary and appointments
  11. Help GM manage output, work flow and office deadlines
  12. Take and relay accurate and timely messages from telephone callers, and answer queries where possible
  13. Take minutes for all meetings.
  14. Draft, type and dispatch all the GM's correspondence
  15. Liaise with relevant individuals, external organizations etc to arrange meetings, prepare agendas and draft minutes
  16. Maintain a comprehensive filing system
  17. Co-ordinate GM's travel in conjunction with in-house travel group
  18. Tabulate and retrieve GM's official expenditures and claims
  19. Arrange local transportation when necessary
  20. Some research, media relations and promotional work
  21. Undertake any other duties as requested by the GM
  22. Schedule Duty time according to GM Presence.
  23. Any candidate having foreign degree or diploma in same field will be given preference.

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