Accounts Payable Lead

Why work for us

Talent is distributed but Opportunities are not – Assembly Industries is breaking that pattern by building an AI-enabled talent platform that connects top-tier, highly skilled global professionals with innovative companies across the US. As a fast-growing startup, we are laser-focused on impactful growth, agile strategies, and exceptional results.

Job Brief – Accounts Payable Lead

Client Overview

Our client provides strategic IT leadership, robust security, and operational excellence tailored specifically for mid-market enterprises ($150M–$2B revenue). They seek a hands-on yet strategically minded Accounts Payable Lead (remote) to work with their California-based agriculture client. This person will be responsible for processing all functions related to accounts payable. They will work alongside the Accounting Manager to ensure timely processing of all payments, invoices, and reporting. They will be responsible for the close of a company store, reconciliation of payments and receipts, maintaining organization of AP files, and record retention.

Position Overview

The Accounts Payable Lead will be responsible for executing the full-cycle accounts payable process, including invoice processing, payment scheduling, vendor account management, and reconciliation tasks. The role requires a high level of accuracy and timeliness in processing payments such as rents, leases, reimbursements, and credit cards, while ensuring compliance with company policies and leveraging prompt-pay discounts.

Description Of Essential Duties And Functions

• Performs all accounts payable functions: matching, batching, coding, entering, posting, and validating interfaced batches. Processes payments of rents, leases, travel reimbursements, and credit cards. Posts invoices in ERP system, Microsoft Navision, for payment in a timely manner, including ACH/Wires. Schedules payment runs (ACH/Wire/Check) according to due date, ensuring prompt-pay discounts are taken.
• Identifies and obtains credits from vendors. Monitors vendor accounts for timely payment and reconciles vendor statements. Prepares month-end and year-end reports for Accounts Payable, including review of account reconciliations. Resolves invoice discrepancies and issues.
• Communicates with vendors to resolve A/P issues and reconcile statements to avoid hold issues. Makes bank deposits as needed.
• Reviews the Open Purchase Order report weekly. Completes related results to support the organization's mission.
• Performs other related duties as assigned to ensure efficiency and effectiveness.

Qualifications

• 4-7 years' accounts payable experience
• Ability to resolve issues during the full cycle of accounts payable
• Excellent interpersonal, teamwork, and communication skills, including effective communication with internal and external customers
• Strong administrative writing skills and excellent verbal communication skills
• Ability to work independently and complete assignments within given instructions, routines, and practices
• Organizational and prioritization skills, with ability to adapt as needed
• Proficiency in MS Office, Word, Excel, Outlook; ability to operate standard office equipment
• Ability to meet productivity standards and perform functions safely according to standards
• Effective communication skills via telephone and written documents
• Ability to understand, remember, and apply instructions and information
• Logical, critical thinking, and problem-solving skills for invoicing and reconciliation issues
• Basic arithmetic skills for balancing and checking results
• Ability to collaborate and work independently to complete projects
• Ability to follow instructions and guidelines
• Data analysis, interpretation, and reporting skills

This is a remote position.