Accounts Payable Lead
4 weeks ago
Why work for us
Talent is distributed but Opportunities are not – Assembly Industries is breaking that pattern by building an AI-enabled talent platform that connects top-tier, highly skilled global professionals with innovative companies across the US. As a fast-growing startup, we are laser-focused on impactful growth, agile strategies, and exceptional results.
Client OverviewOur client provides strategic IT leadership, robust security, and operational excellence tailored specifically for mid-market enterprises ($150M–$2B revenue). They seek a hands-on yet strategically minded Accounts Payable Lead (remote) to work with their California-based agriculture client. This person will be responsible for processing all functions related to accounts payable, working alongside the Accounting Manager to ensure timely payments, invoice processing, and reporting. Responsibilities also include closing company store accounts, reconciling payments and receipts, and maintaining organized AP files and records.
Position OverviewThe Accounts Payable Lead will execute the full-cycle accounts payable process, including invoice processing, payment scheduling, vendor account management, and reconciliation tasks. The role demands high accuracy and timeliness in processing payments such as rents, leases, reimbursements, and credit cards, while ensuring compliance with company policies and leveraging prompt-pay discounts.
Description of Essential Duties and Functions- Performs all accounts payable functions: matching, batching, coding, entering, posting, and validating interfaced batches. Processes payments for rents, leases, travel reimbursements, and corporate credit cards. Posts invoices in ERP system, Microsoft Navision, for payment in a timely manner, including ACH/Wires. Schedules payment runs according to due dates and ensures prompt-pay discounts are utilized.
- Identifies and obtains credits from vendors. Monitors vendor accounts for timely payments and reconciles vendor statements. Prepares month-end and year-end AP reports, including reconciliation reviews. Resolves invoice discrepancies and issues.
- Communicates with vendors to resolve AP issues and reconcile statements to avoid holds. Makes bank deposits as needed.
- Reviews the Open Purchase Order report weekly. Supports the corporate accounting department and organization's mission by completing related tasks as needed.
- Performs other duties as assigned to ensure efficient functioning of the work unit. Attends meetings as requested.
- 4-7 years of accounts payable experience
- Ability to resolve issues encountered during the full-cycle AP process
- Excellent interpersonal, teamwork, and communication skills, including effective communication with internal and external customers
- Strong administrative writing skills and excellent verbal communication skills
- Ability to work independently and complete assignments within given parameters
- Organizational and prioritization skills, with ability to adapt quickly
- Proficiency in MS Office (Word, Excel, Outlook) and standard office equipment
- Ability to perform essential functions safely and effectively, meeting productivity standards
- Effective communication skills via phone and written documents
- Ability to understand and follow instructions and apply information accurately
- Critical thinking and problem-solving skills for invoicing and reconciliation issues
- Basic math skills for recording and balancing results
- Ability to collaborate individually and in teams on projects
- Ability to interpret and analyze data for reporting
This is a remote position.
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