Event Specialist

20 hours ago

Islamabad, Islamabad, Pakistan Passivae® Full time

2 days ago Be among the first 25 applicants

Passivae is a dynamic community-based platform dedicated to helping professionals elevate their talent opportunities and expand their networks. We are seeking a highly organised, proactive, and creative Event Manager to take sole responsibility for the creation, organisation, and execution of our events. This role requires a diligent, sharp, communicative, fast-thinking, logical, and practical individual who can bring our vision to life from start to finish. You will work closely with our female founder, who will provide guidance and event requirements, and your role is to execute flawlessly.

Responsibilities:

  1. End-to-End Event Management: Take ownership of the entire event lifecycle, from initial concept to post-event evaluation.
  2. Venue & Logistics Management: Organise event spaces, ensuring they are equipped with the necessary equipment, promotional materials, and resources. Establish and maintain strong relationships with venue staff.
  3. Requirements & Deliverables: Understand event requirements, deliverables, and timelines, ensuring all objectives are met.
  4. Stakeholder Communication: Communicate effectively with all stakeholders, including the founder, attendees, speakers, and videographer. Relay information accurately and efficiently to the founder.
  5. Vendor Negotiation: Negotiate with vendors and suppliers to secure the best deals and ensure smooth execution.
  6. Attendee Experience: Manage the attendee experience, guiding them through the event process and meeting their needs.
  7. On-Site Management: Be present at venues to oversee all aspects of the event, typically from 9:00 AM to 5:00 PM, with flexibility as needed.
  8. Vision & Creativity: Maintain a strong vision and creative mindset while ensuring seamless event delivery.
  9. Relationship Building: Develop and sustain relationships with attendees, speakers, and vendors.
  10. Communication Skills: Communicate effectively face-to-face, on the phone, and via email.
  11. Videographer Collaboration: Work closely with the videographer to meet filming requirements and capture the event effectively.

Requirements:

  • Proven experience in event management, with a successful track record of planning and executing events from start to finish.
  • Excellent organisational and time-management skills, capable of managing multiple projects simultaneously.
  • Strong communication and interpersonal skills for building rapport with diverse stakeholders.
  • Effective negotiation skills to secure advantageous deals with vendors and suppliers.
  • Proactive and resourceful problem-solving approach.
  • Ability to work independently and take initiative.
  • Strong leadership skills and the capacity to work under pressure.
  • A creative mindset with keen attention to detail.
  • Willingness to work flexible hours, including evenings and weekends as required.
  • Willingness to travel to event locations as needed.
  • Proficiency in relevant event management software and tools is a plus.

Additional benefits include a competitive salary (discussed during interviews), travel expense reimbursement, and two meals per day.

If you are a motivated and experienced event manager who thrives in a fast-paced environment and is passionate about creating exceptional experiences, we encourage you to apply

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Management
Industries
  • Internet Marketplace Platforms
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